Cape Elizabeth Town Council Agenda
Special Meeting - Monday, May 7, 2018
7:00 p.m. Cape Elizabeth Town Hall
Council Chambers
Jessica L. Sullivan, Chairman
James M. "Jamie" Garvin
Caitlin R. Jordan
Penelope A. Jordan
Sara W. Lennon
Valerie A. Randall
Christopher M. Straw
Convening by Town Council Chairman Jessica L. Sullivan
Pledge Allegiance to the Flag
Roll Call by the Town Clerk
Public Hearing on the Fiscal Year 2019 Budget-
When recognized by the chairman, the speaker shall give his or her name and address or name and local affiliation, if the affiliation if relevant, prior to making other comments. All remarks should be addressed to the
town council and shall be limited to three minutes per person.
Budgets are available on the town's website in the Government/Rules and Regulations/Budget section.
Draft Motions are based on what was set for public hearing. Councilors may make any motion of their choosing. It is recommended that the general fund budget consideration contained in
Item ##71 - 76 be tabled to May 14, 2018. This will enable the school budget to be approved within
30 days of the scheduled June 12, 2018 citizen vote on the school budget. The "within 30 days" is required by Maine statute.
It is recommended the special fund budgets Item ##77 - 85 be voted on this evening.
Item #71-2018 Municipal Budget Approval
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby adopt the municipal budget for Fiscal Year 2019 and hereby makes the following gross appropriations for each listed department.
|
Expenditures by Department |
Budget FY 2019 |
|
|
|
|
|
110 |
ADMINISTRATION |
$ 619,268 |
|
120 |
ASSESSING/CODES PLANNING |
$ 394,897 |
|
130 |
TOWN COUNCIL |
$ 500 |
|
135 |
LEGAL AND AUDIT |
$ 110,000 |
|
140 |
ELECTIONS |
$ 38,576 |
|
150 |
BOARDS AND COMMISSIONS |
$ 19,506 |
|
530 |
PUBLIC INFORMATION |
$ 65,409 |
|
|
Subtotal General Government |
$ 1,248,156 |
|
160 |
INSURANCE |
$ 108,000 |
|
170 |
EMPLOYEE BENEFITS/HR SUPPORT |
$ 1,429,500 |
|
180 |
DEBT SERVICE |
$ 1,365,841 |
|
520 |
CONTRIBUTIONS |
$ 120,414 |
|
710 |
INTERGOVT. ASSESSMENTS |
$ 77,624 |
|
|
Subtotal-Nondistributed |
$ 3,101,379 |
|
210 |
POLICE DEPARTMENT |
$ 1,477,465 |
|
215 |
ANIMAL CONTROL |
$ 25,620 |
|
220 |
PUBLIC SAFETY COMMUNICATIONS |
$ 192,593 |
|
225 |
WETeam |
$ 24,392 |
|
230 |
FIRE DEPARTMENT |
$ 460,212 |
|
235 |
FIRE POLICE UNIT |
$ 14,204 |
|
240 |
MISC. PUBLIC PROTECTION |
$ 160,158 |
|
250 |
EMERGENCY PREPAREDNESS |
$ 4,986 |
|
|
Subtotal-Public Safety |
$ 2,359,630 |
|
310 |
PUBLIC WORKS |
$ 1,315,779 |
|
320 |
REFUSE DISPOSAL/RECYCLING |
$ 517,068 |
|
|
Subtotal-Public Works |
$ 1,832,847 |
|
410 |
HUMAN SERVICES |
$ 53,995 |
|
510 |
LIBRARY |
$ 547,306 |
|
600 |
FACILITIES MANAGEMENT |
$ 255,482 |
|
610 |
TOWN HALL |
$ 23,141 |
|
615 |
LIBRARY BUILDING |
$ 42,328 |
620 |
TOWN CENTER FIRE STATION |
$ 25,372 |
621 |
COMMUNITY CENTER BUILDING |
$ 74,950 |
622 |
DONALD RICHARDS POOL FACILITY |
$ 224,157 |
630 |
POLICE STATION |
$ 54,616 |
631 |
CAPE COTTAGE FIRE STATION |
$ 6,735 |
|
Subtotal-Facilities |
$ 706,781 |
633 |
COMMUNITY SERVICES ADMINISTRATION |
$ 274,363 |
634 |
FITNESS CENTER |
$ 61,888 |
635 |
RICHARDS POOL PROGRAMS |
$ 231,724 |
636 |
COMMUNITY SVCS ADULT PROGRAMS |
$ 119,614 |
637 |
COMMUNITY SERVICES YOUTH PROGRAMS |
$ 419,799 |
638 |
CAPE CARE |
$ 138,467 |
640 |
PARKS & TOWN LANDS |
$ 109,103 |
641 |
SCHOOL GROUNDS |
$ 170,678 |
645 |
FORT WILLIAMS PARK |
$ 236,352 |
660 |
TREES |
$ 25,613 |
|
Subtotal-Parks and Recreation |
$ 1,787,601 |
715 |
CAPITAL PROJECTS |
$ 741,900 |
Item #72- 2018 School Budget Approval
1. ORDERED: Cost Center Summary. That the Town of Cape Elizabeth appropriate the following:
Regular Instruction |
$ 12,268,865 |
Special Education |
$ 3,377,782 |
Career and Technical Education |
$ 0 |
Other Instruction |
$ 886,866 |
Student and Staff Support |
$ 2,626,017 |
System Administration |
$ 763,056 |
School Administration |
$ 1,163,413 |
Transportation |
$ 820,343 |
Facilities Maintenance |
$ 3,180,055 |
Debt Service |
$ 492,050 |
All Other Expenditures |
$ 62,829 |
Total Appropriations |
$ 25,641,276 |
2. ORDERED: State/Local EPS Funding Allocation. That the Town of Cape Elizabeth appropriate $16,812,487for the total cost of funding public education from kindergarten to grade
12 as described in the Essential Programs and Services Funding Act and that the Town of Cape Elizabeth raise $15,566,076as the Town's contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.
Explanation: The Town's contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the Town must raise in order to receive the full amount of state dollars.
3. ORDERED: Non-State Funded Debt Service. That the Town of Cape Elizabeth raise and appropriate $492,050for the annual payments on debt service previously approved by the legislative body for non-state-funded school construction projects, or non-state funded portions of school construction projects in addition to the funds appropriated as the local share of the Town's contribution to the total cost of funding public education from kindergarten to grade 12.
Explanation: Non-state-funded debt service is the amount of money needed for the annual payments
on the Town's long-term debt for major capital school construction projects that are not approved for state subsidy. The bonding of this long-term debt was previously approved by the voters or other legislative body.
4. ORDERED: Food Service Transfer. That the Town of Cape Elizabeth raise and appropriate
$62,829 to transfer to the Food Service Program.
Explanation: Monies raised for Food Service are not to be included in the calculation of the Local Additional Funds article because they are outside of the State's Essential Programs and Services funding model.
5. ORDERED: Additional Local Funds. That the Town of Cape Elizabeth raise and appropriate
$7,751,344 in additional local funds, which exceeds the State's Essential Programs and Services funding model by $7,751,344as required to fund the budget recommended by the school board.
The School Board recommends an appropriation which exceeds the State Essential Program and
Services model for the following reasons:
The state's funding model does not support all of the costs for K-12 education. It includes only those costs considered essential by the state's Essential Programs and Services (EPS) model.
Explanation: The additional local funds are those locally raised funds over and above the Town's local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-state-funded debt service that will help achieve the Town's budget for educational programs.
6. ORDERED: Total School Budget Summary. That the Town of Cape Elizabeth authorizes the
School Board to expend $25,641,276for the fiscal year beginning July 1, 2018 and ending June
30, 2019 from the Town's contributions to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non- state-funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.
7. ORDERED: Special Funds. That the Town of Cape Elizabeth authorizes the School Board to expend sums as may be received from federal or state grants or programs or other sources during the fiscal year for school purposes, provided that such grants, programs, or other sources do not require the expenditure of other funds not previously appropriated.
8. ORDERED: Changes in Anticipated State Subsidy (50% to reduce taxes/50% to fund balance): That in the event the Town receives more state general purpose aid for education than the
$1,246,411 amount included in the school budget, the Town shall use 50% of the extra amount to reduce the amount of taxes raised for the school budget, and 50% to supplement the school department unassigned fund balance; and that in the event the amount of that state aid is less than the amount included in the school budget, the Town Treasurer shall execute a journal entry in the amount of any shortfall to be debited from.
Item #73-2018 Approval of Cumberland County Assessment
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve for inclusion in the Fiscal Year 2019 budget the assessment from
Cumberland County for 2019 amounting to $1,392,240.
Item #74-2018 Approval of Local Homestead Exemption Funds
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve for inclusion in the Fiscal Year 2019 budget the amount of $300,000 for the local share of homestead exemptions.
Item #75-2018 Property Tax Levy Limit
ORDERED, The Cape Elizabeth Town Council in accordance with Title 30-A MRSA Section 5721-A the Town of Cape Elizabeth hereby increases the property tax levy limit for municipal services to $7,456,365.
Item #76-2018 Proposed FY 2019 General Fund Budget Summary Motion
ORDERED, the Cape Elizabeth Town Council, having held a public hearing on Monday, May 7, 2018, does hereby adopt the General Fund Budget for Fiscal Year 2019 with gross expenditures of
$39,701,890, and gross revenues of $6,800,984 and with the amount of $32,900,906 to be raised from taxation, and to fix Monday, October 1, 2018, and Monday, April 1, 2019 as the dates upon each of which one-half of such tax is due and payable, with interest to accrue upon taxes due and unpaid after each such date at the rate of eight percent (8.00%) per annum. In accordance with 36 M.R.S.A. Section 506, the Tax Collector and Town Treasurer are authorized to accept prepayment or decline prepayment of taxes not yet committed or prior to any due date and pay no interest thereon. In accordance with 36 M.R.S.A. Section 506-A, a taxpayer who pays an amount accepted by the tax collector and town treasurer in excess of that finally assessed shall be repaid the amount of overpayment plus interest from the date of overpayment at the minimum annual rate per annum set by the State of Maine.
|
|
|
|
|
|
FY 2018 |
FY 2019 |
$ Change |
% Change |
|
BUDGET |
BUDGET |
FY 18 to FY 19 |
FY 18 to FY 19 |
EXPENDITURES |
|
|
|
|
TOTAL MUNICIPAL |
$ 12,137,599 |
$ 12,368,374 |
$ 230,775 |
1.9% |
COUNTY ASSESSMENT |
$ 1,331,050 |
$ 1,392,240 |
$ 61,190 |
4.6% |
Local Homestead Exemption |
$ 375,630 |
$ 300,000 |
$ (75,630) |
-20.1% |
SCHOOL DEPARTMENT |
$ 24,879,013 |
$ 25,641,276 |
$ 762,263 |
3.1% |
|
$ 38,723,292 |
$ 39,701,890 |
$ 978,598 |
2.5% |
|
|
|
|
|
REVENUE |
|
|
|
|
TOTAL MUNICIPAL |
$ 4,938,670 |
$ 5,032,007 |
$ 93,337 |
1.9% |
SCHOOL DEPARTMENT |
$ 3,332,211 |
$ 1,768,977 |
$ (1,563,234) |
-46.9% |
TOTAL |
$ 8,270,881 |
$ 6,800,984 |
$ (1,469,897) |
-17.8% |
|
|
|
|
|
NET TO TAXES |
|
|
|
|
TOWN SERVICES |
$ 7,198,929 |
$ 7,336,367 |
$ 137,438 |
1.9% |
Local Homestead Exemption |
$ 375,630 |
$ 300,000 |
$ (75,630) |
-20.1% |
COUNTY ASSESSMENT |
$ 1,331,050 |
$ 1,392,240 |
$ 61,190 |
4.6% |
SCHOOL DEPARTMENT |
$ 21,546,802 |
$ 23,872,299 |
$ 2,325,497 |
10.8% |
TOTAL |
$ 30,452,411 |
$ 32,900,906 |
$ 2,448,495 |
8.0% |
|
|
|
|
|
TAX RATES (Rounded to nearest |
|
|
|
|
Local Homestead Exemption |
$ 0.22 |
$ 0.18 |
$ (0.05) |
-20.6% |
TOTAL MUNICIPAL |
$ 4.25 |
$ 4.31 |
$ 0.06 |
1.4% |
COUNTY ASSESSMENT |
$ 0.79 |
$ 0.82 |
$ 0.03 |
4.0% |
SCHOOL DEPARTMENT |
$ 12.74 |
$ 14.03 |
$ 1.29 |
10.1% |
TOTAL |
$ 18.00 |
$ 19.33 |
$ 1.33 |
7.4% |
|
|
|
|
|
TAX RATE VALUATION BASIS |
1,692,995,900 |
$ 1,702,025,100 |
$ 9,029,200.00 |
0.5% |
|
|
|
|
|
Item #77-2018 Cape Elizabeth Rescue Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Rescue Fund Budget for Fiscal Year 2019 with approved expenditures of $539,200 and approved revenues of $300,000.
Item #78-2018 Cape Elizabeth Sewer Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Sewer Fund Budget for Fiscal Year 2019 with approved expenditures of $2,030,598 and approved revenues of $2,032,300.
Item #79-2018 Cape Elizabeth Spurwink Church Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Spurwink Church Fund Budget for Fiscal Year 2019 with approved expenditures of $10,491 and approved revenues of $1,200.
Item #80-2018 Cape Elizabeth Riverside Cemetery Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Riverside Cemetery Fund Budget for Fiscal Year 2019 with approved expenditures of $66,589 and approved revenues of $67,000.
Item #81-2018 Portland Head Light Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Portland Head Light Fund Budget for Fiscal Year 2019 with approved expenditures of $628,035 and approved revenues of $636,000.
Item #82-2018 Fort Williams Park Fund
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Fort Williams Park Special Fund Budget for Fiscal Year 2019 with approved expenditures of $173,246 and approved revenues of $199,800.
Item #83-2018 Cape Elizabeth Infrastructure Improvement Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Infrastructure Improvement Fund Budget for Fiscal Year 2019 with approved expenditures of $0 and approved revenues of $0.
Item #84-2018 Thomas Jordan Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Thomas Jordan Fund Budget for Fiscal Year 2019 with approved expenditures of $37,035 and approved revenues of $40,000.
Item #85-2018 Land Acquisition Fund Budget
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Land Acquisition Fund Budget for Fiscal Year 2019 with approved expenditures of $167,714 and approved revenues of $112,914.
Summary of Items ##77-85: Shown for summary purposes. Operational actions are in above motions.
|
Budget |
Estimated |
Budget |
Estimated |
Budget |
$ Change |
% Change |
Expenditures |
FY 2017 |
FY 2017 |
FY 2018 |
FY 2018 |
FY 2019 |
2018 to 2019 |
2018 to 2019 |
Cape Elizabeth Rescue Fund |
$ 440,936 |
$ 440,936 |
$ 447,336 |
$ 429,161 |
$ 539,200 |
$ 91,864 |
20.5% |
Cape Elizabeth Sewer Fund |
$ 2,271,587 |
$ 2,151,587 |
$ 2,099,300 |
$ 2,178,559 |
$ 2,030,598 |
$ (68,702) |
-3.3% |
Spurwink Church Fund |
$ 9,209 |
$ 9,209 |
$ 9,209 |
$ 7,990 |
$ 10,491 |
$ 1,282 |
13.9% |
Riverside Cemetery Fund |
$ 55,784 |
$ 55,784 |
$ 57,328 |
$ 54,235 |
$ 66,589 |
$ 9,261 |
16.2% |
Fort Williams Park Capital Fund |
$ 485,600 |
$ 44,180 |
$ 264,135 |
$ 258,885 |
$ 173,246 |
$ (90,889) |
-34.4% |
Portland Head Light Fund |
$ 543,230 |
$ 543,230 |
$ 560,643 |
$ 615,663 |
$ 628,035 |
$ 67,392 |
12.0% |
Thomas Jordan Fund |
$ 52,035 |
$ 52,035 |
$ 52,035 |
$ 12,035 |
$ 37,035 |
$ (15,000) |
-28.8% |
Infrastructure Improvement Fund |
$ - |
$ - |
$ - |
$ - |
$ - |
$ - |
0.0% |
Land Acquisition Fund |
$ - |
$ - |
$ - |
$ - |
$ 167,714 |
$ 167,714 |
100.0% |
Use of General Fund carry Forwar |
d $ 107,000 |
$ 107,000 |
$ 317,400 |
$ 317,400 |
$ 77,000 |
$ (240,400) |
-75.7% |
Total Budget |
$ 3,858,381 |
$ 3,403,961 |
$ 3,807,386 |
$ 3,873,928 |
$ 3,729,908 |
$ (77,478) |
-2.0% |
|
|
|
|
|
|
|
|
|
Budget |
Estimated |
Budget |
Estimated |
Budget |
$ Change |
% Change |
Revenues |
FY 2017 |
FY 2017 |
FY 2018 |
FY 2018 |
FY 2019 |
2016 to 2017 |
2016 to 2017 |
Cape Elizabeth Rescue Fund |
$ 390,000 |
$ 390,000 |
$ 390,000 |
$ 280,000 |
$ 300,000 |
$ (90,000) |
-23.1% |
Cape Elizabeth Sewer Fund |
$ 2,000,300 |
$ 2,000,300 |
$ 2,028,300 |
$ 2,040,270 |
$ 2,032,300 |
$ 4,000 |
0.2% |
Spurwink Church Fund |
$ 4,700 |
$ 4,700 |
$ 4,700 |
$ 900 |
$ 1,200 |
$ (3,500) |
-74.5% |
Riverside Cemetery Fund |
$ 44,500 |
$ 44,500 |
$ 44,300 |
$ 69,000 |
$ 67,000 |
$ 22,700 |
51.2% |
Fort Williams Park Capital Fund |
$ 195,650 |
$ 195,650 |
$ 201,355 |
$ 204,225 |
$ 199,800 |
$ (1,555) |
-0.8% |
Portland Head Light Fund |
$ 555,800 |
$ 555,800 |
$ 576,000 |
$ 676,000 |
$ 636,000 |
$ 60,000 |
10.4% |
Thomas Jordan Fund |
$ 40,000 |
$ 40,000 |
$ 40,000 |
$ 40,000 |
$ 40,000 |
$ - |
0.0% |
Infrastructure Improvement Fund |
$ 30,000 |
$ - |
$ - |
$ - |
$ - |
$ - |
0.0% |
Land Acquisition Fund |
$ 32,914 |
$ 32,914 |
$ 32,914 |
$ 32,914 |
$ 112,914 |
$ 80,000 |
243.1% |
Total Revenues |
$ 3,293,864 |
$ 3,263,864 |
$ 3,317,569 |
$ 3,343,309 |
$ 3,389,214 |
$ 71,645 |
2.2% |
Adjournment
