Due to a power outage at Town Hall on May 8, recording begins at approximately 7:20 p.m.

Cape Elizabeth Town Council Agenda
Monday, May 8, 2017
7:00 p.m.
Cape Elizabeth Town Hall

James M. Jamie Garvin, Chairman
Patricia K. Grennon
Caitlin R. Jordan
Penelope A. Jordan
Sara W. Lennon
Katharine N. Ray
Jessica L. Sullivan

Convening by Town Councilor Chairman James M. €œJamie€ Garvin

Pledge of Allegiance to the Flag

Roll Call by the Town Clerk

Town Council Reports and Correspondence

Finance Committee Report
Dashboard and Financial Reports as of 4/30/2017

Citizen Opportunity for Discussion of Items Not on the Agenda

Town Managers Monthly Report

Review of Draft Minutes of April 10, 2017 and May 1, 2017

00:03 Public Hearing on the Fiscal Year 2018 Budget

Budgets are available on the towns website in the Government/Rules and Regulations/Budget section.

09:42

Draft Motions are based on what was set for public hearing. Councilors may make any motion of their choosing. It is recommended that the general fund budget consideration contained in
Items ##75 - 80 be tabled to a special meeting on May 15, 2017. This will enable the school budget to be approved within 30 days of the scheduled June 13, 2017 citizen vote on the school budget. The within 30 days is required by Maine statute.

10:47

Item #75-2017

Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8, 2017 does hereby adopt the municipal budget for Fiscal Year 2018 and hereby makes the following gross appropriations for each listed department.

11:24

Item #76-2017 School Budget Approval

1. ORDERED: Cost Center Summary. That the Town of Cape Elizabeth appropriate the following:

Regular Instruction $11,929,721
Special Education $ 3,138,332
Career and Technical Education $ 72,659
Other Instruction $ 851,514
Student and Staff Support $ 2,600,502
System Administration $ 759,123
School Administration $ 1,149,925
Transportation $ 750,772
Facilities Maintenance $ 3,060,457
Debt Service $ 503,900
All Other Expenditures $ 62,109

2. ORDERED: State/Local EPS Funding Allocation. That the Town of Cape Elizabeth appropriate $16,332,444 for the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and that the Town of Cape Elizabeth raise $14,505,704 as the Towns contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.

Explanation: The Towns contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the Town must raise in order to receive the full amount of state dollars.

3. ORDERED: Non-State Funded Debt Service. That the Town of Cape Elizabeth raise and appropriate $503,900 for the annual payments on debt service previously approved by the legislative body for non-state-funded school construction projects, or non-state funded portions of school construction projects in addition to the funds appropriated as the local share of the Towns contribution to the total cost of funding public education from kindergarten to grade 12.

Explanation: Non-state-funded debt service is the amount of money needed for the annual payments on the Towns long-term debt for major capital school construction projects that are not approved for state subsidy. The bonding of this long-term debt was previously approved by the voters or other legislative body.

4. ORDERED: Additional Local Funds. That the Town of Cape Elizabeth raise and appropriate $6,856,753 in additional local funds, which exceeds the States Essential Programs and Services funding model by $6,483,184 as required to fund the budget recommended by the school board.

The School Board recommends an appropriation which exceeds the State Essential Program and Services model for the following reasons:

The states funding model does not support all of the costs for K-12 education. It includes only those costs considered essential by the states Essential Programs and Services (EPS) model.

Explanation: The additional local funds are those locally raised funds over and above the Towns local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-state-funded debt service that will help achieve the Towns budget for educational programs.

5. ORDERED: Total School Budget Summary. That the Town of Cape Elizabeth authorizes the School Board to expend $24,879,014. for the fiscal year beginning July 1, 2017 and ending June 30, 2018 from the Towns contributions to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non-state-funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.

6. ORDERED: Special Funds. That the Town of Cape Elizabeth authorizes the School Board to expend sums as may be received from federal or state grants or programs or other sources during the fiscal year for school purposes, provided that such grants, programs, or other sources do not require the expenditure of other funds not previously appropriated.

7. ORDERED: Changes in Anticipated State Subsidy (50% to reduce taxes/50% to fund balance): That in the event the Town receives more state general purpose aid for education than the $1,827,740 amount included in the school budget, the Town shall use 50% of the extra amount to reduce the amount of taxes raised for the school budget, and 50% to supplement the school department unassigned fund balance; and that in the event the amount of that state aid is less than the amount included in the school budget, the Town Treasurer shall execute a journal entry in the amount of any shortfall to be debited from.

34:15

Item # 77-2017 Approval of Cumberland County Assessment
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8, 2017 does hereby approve for inclusion in the Fiscal Year 2018 budget the assessment from Cumberland County for 2018 amounting to $1,331,050.

34:33

Item # 78-2017 Approval of Local Homestead Exemption Funds
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8, 2017 does hereby approve for inclusion in the Fiscal Year 2018 budget the amount of $320,000 for the local share of homestead exemptions.

34:53

Item # 79-2017 Property Tax Levy Limit
ORDERED, The Cape Elizabeth Town Council in accordance with Title 30-A MRSA Section 5721-A the Town of Cape Elizabeth hereby increases the property tax levy limit for municipal services to the $7,246,929.

35:11

Item # 80-2017 Proposed FY 2018 General Fund Budget Summary Motion
ORDERED, the Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017, does hereby adopt the General Fund Budget for Fiscal Year 2018 with gross expenditures of
$38,715,663, and gross revenues of $7,951,328 and with the amount of $30,764,335 to be raised from
taxation, and to fix Monday, October 2, 2017, and Monday, April 2, 2018 as the dates upon each of
which one-half of such tax is due and payable, with interest to accrue upon taxes due and unpaid after
each such date at the rate of seven percent (7.00%) per annum. In accordance with 36 M.R.S.A.
Section 506, the Tax Collector and Town Treasurer are authorized to accept prepayment or decline
prepayment of taxes not yet committed or prior to any due date and pay no interest thereon. In
accordance with 36 M.R.S.A. Section 506-A, a taxpayer who pays an amount accepted by the tax
collector and town treasurer in excess of that finally assessed shall be repaid the amount of
overpayment plus interest from the date of overpayment at the minimum annual rate per annum set by
the State of Maine.

	FY 2017	FY 2018	$ Change	% Change
	BUDGET	BUDGET	FY 17 to FY 18	FY 17 to FY 18
EXPENDITURES
TOTAL MUNICIPAL	$ 12,052,688	$ 12,185,599	$ 132,911	1.1%
COUNTY ASSESSMENT	$ 1,247,048	$ 1,331,050	$ 84,002	6.7%
Local Homestead Exemption	$ 312,000	$ 320,000	$ 8,000	2.6%
SCHOOL DEPARTMENT	$ 24,287,545	$ 24,879,014	$ 591,469	2.4%
	$ 37,899,281	$ 38,715,663	$ 816,382	2.2%
REVENUE
TOTAL MUNICIPAL	$ 4,950,000	$ 4,938,670	$ (11,330)	-0.2%
SCHOOL DEPARTMENT	$ 3,433,270	$ 3,012,658	$ (420,612)	-12.3%
TOTAL	$ 8,383,270	$ 7,951,328	$ (431,942)	-5.2%
NET TO TAXES
TOWN SERVICES	$ 7,102,688	$ 7,246,929	$ 144,241	2.0%
Local Homestead Exemption	$ 312,000	$ 320,000	$ 8,000	2.6%
COUNTY ASSESSMENT	$ 1,247,048	$ 1,331,050	$ 84,002	6.7%
SCHOOL DEPARTMENT	$ 20,854,275	$ 21,866,356	$ 1,012,081	4.9%
TOTAL	$ 29,516,011	$ 30,764,335	$ 1,248,324	4.2%
TAX RATES (Rounded to nearest ¢)
Local Homestead Exemption	$ 0.18	$ 0.19	$ 0.01	5.6%
TOTAL MUNICIPAL	$ 4.22	$ 4.29	$ 0.07	1.7%
COUNTY ASSESSMENT	$ 0.74	$ 0.79	$ 0.05	6.6%
SCHOOL DEPARTMENT	$ 12.40	$ 12.95	$ 0.55	4.4%
TOTAL	$ 17.54	$ 18.22	$ 0.68	3.9%
TAX RATE VALUATION BASIS	1,682,000,000	1,688,300,000	$ 6,300,000.00	0.4%

35:77

Item #81-2017 Cape Elizabeth Rescue Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8, 2017 does hereby approve the Cape Elizabeth Rescue Fund Budget for Fiscal Year 2018 with approved expenditures of $447,336 and approved revenues of $390,000.

36:13

Item# 82-2017 Cape Elizabeth Sewer Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017 does hereby approve the Cape Elizabeth Sewer Fund Budget for Fiscal Year 2018 with approved
expenditures of $1,953,484 and approved revenues of $2,028,300.

36:32

Item# 83-2017 Cape Elizabeth Spurwink Church Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017 does hereby approve the Cape Elizabeth Spurwink Church Fund Budget for Fiscal Year 2018
with approved expenditures of $9,209 and approved revenues of $4,700.

36:53

Item# 84-2017 Cape Elizabeth Riverside Cemetery Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8, 2017 does hereby approve the Cape Elizabeth Riverside Cemetery Fund Budget for Fiscal Year 2018 with approved expenditures of $57,328 and approved revenues of $44,300.

37:11

Item# 85-2017 Portland Head Light Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017 does hereby approve the Portland Head Light Fund Budget for Fiscal Year 2018 with approved
expenditures of $560,643 and approved revenues of $576,000.

37:31

Item# 86-2017 Fort Williams Park Fund

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8, 2017 does hereby approve the Fort Williams Park Special Fund Budget for Fiscal Year 2018 with approved expenditures of $313,635 and approved revenues of $201,355.

37:50

Item# 87-2017 Cape Elizabeth Infrastructure Improvement Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017 does hereby approve the Infrastructure Improvement Fund Budget for Fiscal Year 2018 with
approved expenditures of $0 and approved revenues of $0.

38:11

Item# 88-2017 Thomas Jordan Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017 does hereby approve the Thomas Jordan Fund Budget for Fiscal Year 2018 with approved
expenditures of $52,035 and approved revenues of $40,000.

38:30

Item# 89-2017 Land Acquisition Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 8,
2017 does hereby approve the Land Acquisition Fund Budget for Fiscal Year 2018 with approved
expenditures of $0 and approved revenues of $32,014.

Summary of Items # 81-89: Shown for summary purposes. Operational actions are in above motions.

	Budget	Estimated	Budget	Estimated	Budget	$ Change	% Change
Expenditures	FY 2016	FY 2016	FY 2017	FY 2017	FY 2018	2017 to 2018	2017 to 2018
Cape Elizabeth Rescue Fund	$ 340,177	$ 340,177	$ 440,936	$ 440,936	$ 447,336	$ 6,400	1.5%
Cape Elizabeth Sewer Fund	$1,904,798	$1,904,798	$2,271,587	$2,151,587	$1,953,484	$ (318,103)	-14.0%
Spurwink Church Fund	$ 9,209	$ 9,209	$ 9,209	$ 9,209	$ 9,209	$ -	0.0%
Riverside Cemetery Fund	$ 54,019	$ 54,019	$ 55,784	$ 55,784	$ 57,328	$ 1,544	2.8%
Fort Williams Park Capital Fund	$ 174,010	$ 88,859	$ 485,600	$ 44,180	$ 313,635	$ (171,965)	-35.4%
Portland Head Light Fund	$ 545,330	$ 545,330	$ 543,230	$ 543,230	$ 560,643	$ 17,413	3.2%
Thomas Jordan Fund	$ 35,535	$ 35,535	$ 52,035	$ 52,035	$ 52,035	$ -	0.0%
Infrastructure Improvement Fund	$ -	$ -	$ -	$ -	$ -	$ -	0.0%
Land Acquisition Fund	$ -	$ -	$ -	$ -	$ -	$ -	0.0%
Use of General Fund carry Forward			$ 107,000	$ 107,000	$ 317,400	$ 210,400	196.6%
Total Budget	$3,063,078	$2,977,927	$3,858,381	$3,403,961	$3,711,070	$ (147,311)	-4.8%
	Budget	Estimated	Budget	Estimated	Budget	$ Change	% Change
Revenues	FY 2016	FY 2016	FY 2017	FY 2017	FY 2018	2017 to 2018	2017 to 2018
Cape Elizabeth Rescue Fund	$ 360,000	$ 360,000	$ 390,000	$ 390,000	$ 390,000	$ -	0.0%
Cape Elizabeth Sewer Fund	$1,955,300	$1,955,300	$2,000,300	$2,000,300	$2,028,300	$ 28,000	1.4%
Spurwink Church Fund	$ 4,700	$ 4,700	$ 4,700	$ 4,700	$ 4,700	$ -	0.0%
Riverside Cemetery Fund	$ 44,500	$ 44,500	$ 44,500	$ 44,500	$ 44,300	$ (200)	-0.4%
Fort Williams Park Capital Fund	$ 173,550	$ 173,550	$ 195,650	$ 195,650	$ 201,355	$ 5,705	2.9%
Portland Head Light Fund	$ 547,200	$ 547,200	$ 555,800	$ 555,800	$ 576,000	$ 20,200	3.6%
Thomas Jordan Fund	$ 40,000	$ 40,000	$ 40,000	$ 40,000	$ 40,000	$ -	0.0%
Infrastructure Improvement Fund	$ 30,000	$ 30,000	$ 30,000	$ -	$ -	$ (30,000)	-100.0%
Land Acquisition Fund	$ 32,914	$ 32,914	$ 32,914	$ 32,914	$ 32,914	$ -	0.0%
Total Revenues	$3,188,164	$3,188,164	$3,293,864	$3,263,864	$3,317,569	$ 23,705	0.7%

46:48 Item #90 2017 Shooting Range Ordinance Update
Link to Memo
Link to Proposed Changes (redlined)
Link to Proposed Changes (saved changes)

The town council voted at the February 13, 2017 meeting to refer to the ordinance committee technical revisions to the shooting range ordinance. The ordinance committee has completed its review and recommends (3-0) proposed changes as outlined in the May 1 memo to the town council. It would be in order for the council to consider setting the proposed changes to public hearing on June 12, 2017.

56:53

Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to
Cape Elizabeth local government.

57:04

Adjournment