Cape Elizabeth Town Council Special Meeting

Agenda         Wednesday, May 27, 2020

 

7:00 p.m.

 

Zoom Online Meeting

Valerie A. Adams, Chairman Valerie J. Deveraux Jeremy A. Gabrielson James M. "Jamie" Garvin Caitlin R. Jordan
Penelope A. Jordan
Christopher M. Straw

00:58 Convening by Town Council Chairman Pro-Tem James M. "Jamie" Garvin

01:07 The Pledge of Allegiance to the Flag

01:42 Roll Call by the Town Clerk

02:08 Citizen Opportunity for Discussion of Items Not on the Agenda (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

02:46 Item #78-2020            Fiscal Year 2021 Municipal General Fund Budget Approval

Link to Proforma
Link to Alternative Scenarios

03:19 Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

A public hearing was held on May 18, 2020 relating to the fiscal year 2021 municipal general fund and special funds budgets. The town council also scheduled May 27 to approve the budgets.

04:12 Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council having held a public hearing on Monday, May 18,
2020 does hereby adopt the Municipal General Fund Operating and CIP expenditure budget for Fiscal Year 2021, of $16,802,794, not including overlay, with estimated non-property tax revenues of $9,982,192 and estimated property taxes of $6,820,602 and hereby adopts the following revenue budget and gross appropriations for each listed department as follows:

GENERAL FUND REVENUES BY SOURCE                            BUDGET FY 2021

 

LOCAL FEES AND CHARGES FOR SERVICE

2,715,740

BORROWED FUNDS

1,035,100

INVESTMENT INCOME

50,000

EXCISE TAXES

2,116,100

FEDERAL REVENUES

100

STATE REVENUES

1,414,800

INTERFUND TRANSFERS IN

631,252

USE OF FUND BALANCE

                                2,019,100

SUBTOTAL NON-PROPERTY TAX REVENUES

$ 9,982,192

 

REAL ESTATE TAXES (net of overlay & county)

 

6,820,602

TOTAL REVENUE BUDGET

$ 16,802,794

GENERAL FUND EXPENDITURES BY
DEPARTMENTS                                                                     BUDGET FY 2021

110

ADMINISTRATION

826,385

120

ACP

421,576

130

TOWN COUNCIL

500

135

LEGAL & AUDIT

115,000

140

ELECTIONS

77,180

150

BOARDS AND COMMISSIONS

21,006

160

INSURANCE

128,000

170

EMPLOYEE BENEFITS

1,654,000

180

DEBT SERVICE

1,596,335

210

POLICE DEPARTMENT

1,576,686

215

ANIMAL CONTROL

26,718

220

PUBLIC SAFETY COMMUNICATIONS

213,188

225

WETeam

28,565

230

FIRE DEPARTMENT

667,978

231

RESCUE (FORMERLY RESCUE FUND - 0735)

642,117

235

FIRE POLICE UNIT

12,115

240

MISC PUBLIC PROTECTION

173,449

250

EMERGENCY PREPAREDNESS

6,952

310

PUBLIC WORKS

1,421,320

320

REFUSE DISPOSAL

625,205

410

HUMAN SERVICES

137,200

510

LIBRARY

558,948

520

CONTRIBUTIONS

105,500

530

PUBLIC INFORMATION

72,293

600

FACILITIES MANAGEMENT

315,869

610

TOWN HALL

22,000

615

LIBRARY BUILDING

44,664

620

TOWN CENTER FIRE STATION

22,960

621

COMMUNITY CENTER BUILDING

130,751

622

RICHARDS POOL BUILDING

252,203

630

POLICE STATION

67,462

631

CAPE COTTAGE FIRE STATION

6,735

633

COMMUNITY SERVICES ADMINISTRATION

304,671

634

FITNESS CENTER

65,232

635

RICHARDS POOL PROGRAMS

285,923


636

COMMUNITY SVCS ADULT PROGRAMS

111,856

637

COMMUNITY SVCS YOUTH PROGRAMS

502,675

638

CAPE CARE

156,743

640

PARKS AND TOWN LANDS

128,753

641

SCHOOL GROUNDS & ATHLETIC FIELDS

178,155

645

FORT WILLIAMS PARK

348,772

660

TREES

31,688

709

INTERFUND TRANSFERS

326,457

710

INTERGOVERNMENTAL ASSESSMENTS

32,209

 

OPERATING BUDGET

$ 14,443,994

 

715

 

CAPITAL IMPROVEMENT PROJECTS

 

2,358,800

 

TOTAL OPERATING & CIP BUDGET

$ 16,802,794

FY 2021 CIP PROJECT EXPENDITURES
Police - Cruiser                                              93,400
Paving and Drainage                                   300,000
Sidewalks - Segment 1                                220,000
Police - Taser                                                   1,300
Police - SWAT                                                  6,200
Police - Radios                                             166,000
Town Buildings – Community
Services Kitchen                                            20,000
Police - Bullet Proof Vests                              2,400
Tool Carrier Replacement                          180,000
Rotary Mower Replacement                        14,000
Scott Dyer Road MDOT Paving
Match                                                          110,000
Communications Tower
PD/FD/PW                                                    375,000
Community Services Utility
Vehicle                                                           14,000
Kettle Cove Road Drainage
(P&E)                                                              30,000
HS Tennis Court Coatings                             40,000
HS Track Shim and Coatings                         65,000
FWP Tennis Court Coatings                          15,000
Hannaford Field Turf
Replacement                                               600,000
FWP Bldg 324 Building repairs                     29,000
Police Station Kitchen                                   10,500
ADA improvements CE Middle
School                                                           67,000
TOTAL CIP EXPENDITURES                      2,358,800

 

FY 2021 CIP PROJECT REVENUE SOURCES

Use of Fund Balance

748,300

Borrowed Funds

1,035,100

Carry Forward from FY 2020

300,500

Interfund Transfer

274,900

Interproject Transfers Out

(190,500)

Interproject Transfers In

                 190,500                                                  

TOTAL CIP REVENUE SOURCES

2,358,800

 

28:31 Item #79-2020           Proposed Fiscal Year 2021 Municipal General Fund Budget Summary Motion Concerning Property Taxes

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

29:30 Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council having held a public hearing on Monday, May 18,
2020 does hereby adopt the following items concerning property taxes:

1.   Fix October 1, 2020 and April 1, 2021 as the dates upon each of which one-half (1/2) of such tax is due and payable 36 M.R.S. §505 (2);
2.   Interest to accrue upon taxes due and unpaid after each date at the interest rate of nine percent
(9.00%) per annum 36 M.R.S. §505 (4);
3.   Authorize the Tax Collector and Town Treasurer to accept or decline prepayments of taxes not yet committed or prior to any due date, and pay no interest thereon 36 M.R.S. §506, and
4.   Fix the interest rate for taxes paid in excess of the assessment at five percent (5%) per annum
36 M.R.S. §506-A.

32:54 Item #80-2020           Property Tax Levy Limit

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

33:18 Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council hereby increases the property tax levy for municipal services to $8,063,733 in accordance with 30-A M.R.S. §5721-A.

35:45 Item #81-2020

Fiscal Year 2021 Municipal Special Revenue Funds Budget Approval

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)
Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

36:20 Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council having held a public hearing on Monday, May 18, 2020 does hereby adopt the Municipal Special Revenue Funds expenditure budgets for Fiscal Year 2021 of $3,816,447; and estimated revenues of $4,017,281 and hereby adopts the following revenue budget and gross appropriations for each listed fund as follows:

SPECIAL REVENUE FUNDS                                                   BUDGET FY 2021

REVENUES
CAPE ELIZABETH RESCUE FUND

 

300,000

CAPE ELIZABETH SEWER FUND

2,249,406

SPURWINK CHURCH FUND

10,491

RIVERSIDE CEMETERY FUND

84,000

FORT WILLIAMS PARK CIP FUND

419,000

PORTLAND HEAD LIGHT FUND

703,851

THOMAS JORDAN FUND

106,000

INFRASTRUCTURE IMPROVEMENT FUND

55,000

TURF FIELD FUND

20,000

LAND ACQUISITION FUND

32,914

TAX INCREMENT FINANCING FUND

                        69,533

TOTAL REVENUE BUDGET

                 $ 4,017,281

 

EXPENDITURES

 

CAPE ELIZABETH RESCUE FUND

0

CAPE ELIZABETH SEWER FUND

2,249,406

SPURWINK CHURCH FUND

10,491

RIVERSIDE CEMETERY FUND

52,784

FORT WILLIAMS PARK CIP FUND

419,000

PORTLAND HEAD LIGHT FUND

703,851

THOMAS JORDAN FUND

106,000

INFRASTRUCTURE IMPROVEMENT FUND

0

TURF FIELD FUND

274,915

LAND ACQUISITION FUND

0

TAX INCREMENT FINANCING FUND

                                 0

TOTAL EXPENDITURE BUDGET

                 $ 3,816,447


37:59 Item #82-2020

Fiscal Year 2021 Proposed School Budget – Motion to Set Public Hearing

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.                          

Following a public hearing on the school budget on June 8, the town council will vote on the school budget on June 15.

38:48 Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council does hereby schedule a public hearing for Monday, June 8, 2020 at 7:00 p.m. via Zoom on the proposed Fiscal Year 2021 school budget as proposed by the Cape Elizabeth School Board with proposed expenditures of $28,490,012 and estimated revenues of $2,218,949; 3.79% change from FY 2020.

47:43 Item #83-2020            School Budget Validation Referendum Election Warrant

Link to Warrant

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

The town clerk recommends approval of the following motion.

49:08 Draft Motion
Moved by and Seconded by
ORDERED, the Cape Elizabeth Town Council approves the following School Budget Validation Referendum Election Warrant as follows:

TOWN OF CAPE ELIZABETH

SCHOOL BUDGET VALIDATION REFERENDUM WARRANT

Tuesday, July 14, 2020

County of Cumberland, ss.

To Paul W. Fenton, a constable of Cape Elizabeth.  You are hereby directed to notify the voters of Cape
Elizabeth of the election described in the warrant.

SCHOOL BUDGET QUESTIONS School Budget Validation Referendum
Do you favor approving the Town of Cape Elizabeth school budget for the upcoming school year that was adopted at the latest school budget meeting of the Town Council?

 

□  Yes                            □  No


The following is a non-binding expression of opinion for the consideration of the School Board and Town Council.

I find the school budget adopted at the June 15, 2020 Town Council's school budget meeting to be:


        TOO HIGH 

      ACCEPTABLE

      TOO LOW


 

Election to be held on Tuesday, July 14, 2020 at the Cape Elizabeth High School. Polls open at 7:00 a.m. and Close at 8:00 p.m.

Absentee Ballot Processing:

Absentee ballots will be processed at 9:00 a.m. on the following days; July 10, 11, 12 and 13, 2020. If requested, inspection time is 9:00 – 10:00 a.m.

Absentee ballots will be processed on Election Day, on the hour every hour until close, beginning at 7:00 a.m. The Cape Elizabeth Town Democratic Committee, the Cape Elizabeth Town Republican Committee, and State Green Independent Party have also been notified, in writing, of the absentee ballot process.

The Registrar of Voters is available to accept new registrations and corrections to the voter list on Election
Day at the polls and prior to Election Day. Questions should be directed to the Registrar of Voters at 799-
7665. Proof of residency and identity is required.

52:04 Item #84-2020            Town Emergency Order Expiring June 30, 2020 at 6:00 p.m.

Link to Emergency Order Dated April 28, 2020

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

On March 25, 2020 the town council passed an emergency ordinance relating to a prohibition on businesses during the public health emergency. Subsequently the emergency ordinance was amended on April 1 and April 28, 2020. The emergency order expires June 30, 2020 at 6:00 p.m.

The town council will revisit the emergency order to review and discuss whether any further action is needed at this time.

01:43:58 Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to Cape Elizabeth local government. (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

 

01:44:21 Adjournment