Cape Elizabeth Town Council Special Meeting

Agenda Tuesday, April 28, 2020

The Special Meeting will convene at 6:00 p.m. followed by a Finance Committee Workshop at 7:00 p.m. and then reconvening the Special Meeting.

Virtual Meeting


Valerie A. Adams, Chairman Valerie J. Deveraux Jeremy A. Gabrielson James M. "Jamie" Garvin Caitlin R. Jordan
Penelope A. Jordan
Christopher M. Straw

A special town council meeting will begin at 6:00 p.m. relating to an update on town operations related to the COVID-19 pandemic and a revisit of the status of the emergency order. The finance committee workshop will convene at 7:00 p.m. Following the workshop, the town council will reconvene the special meeting to set the budget to public hearing.

Convening by Town Council Chairman Valerie A. Adams

The Pledge of Allegiance to the Flag

Roll Call by the Town Clerk

Citizen Opportunity for Discussion of Items Not on the Agenda (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

Item #64-2020            Update on Town Operations Related to the COVID-19 Pandemic and
Revisit of the Town Emergency Order

Link – Emergency Order

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

On March 25, 2020 the town council passed an emergency ordinance relating to a prohibition on businesses during the public health emergency. Subsequently the emergency ordinance was amended on April 1, 2020; the ordinance expires May 1, 2020 at 6:00 p.m.

The town council will revisit the emergency order to consider whether to extend the order.

56:55 The special meeting will hold at this point to convene the finance committee workshop scheduled for 7:00 p.m. The special meeting will resume following the workshop.

 

58:09 Welcome and Introductory Comments – James M. "Jamie" Garvin, Finance Committee Chairman

Link to Proforma
Link to Special Revenue Funds Proforma

58:22 Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. If there are more speakers than the time available, the chairman may allocate the speaking time in order to balance the debate.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

58:58 1.   Wrap Up – This workshop is an opportunity for the finance committee to discuss any pending items from the budget review sessions.

02:37:22 Closing Comments

02:42:17 Adjournment

 

02:44:24 Item #65-2020            Fiscal Year 2020 General Fund Budget – Motion to Set Public Hearing

Link – FY 2021 Proforma                 Link – FY 2021 Special Revenue Funds

02:44:38 Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.


Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council does hereby schedule a public hearing for Monday, May 4, 2020 at 7:00 p.m. at the Cape Elizabeth Town Hall on the proposed FY 2021 general fund budget for the Town of Cape Elizabeth, Maine with proposed expenditures of $47,181,279, estimated non property tax revenues of $12,201,141 with $34,980,138 to be raised from property taxes. This budget would result in an estimated tax rate of $20.13 per thousand valuation.

  FY 2020 FY 2021 $ Change % Change
  BUDGET BUDGET FY 20  to FY 21 FY 20  to FY 21
  PER ASSESOR'S WARRANT, DOES NOT INCLUDE CARRIED FORWARD BALANCES      
         
EXPENDITURES        
  MUNICIPAL $ 13,388,395 $ 17,172,794 $ 3,784,399   28.27%
  SCHOOL DEPARTMENT   26,890,420   28,490,012   1,599,592  

5.95%

  OVERLAY   397,318  

-

  (397,318)   -100.00%
  TIF DISTRICT   73,822  

-

  (73,822)   -100.00%
  COUNTY ASSESSMENT   1,456,670   1,518,473   61,803  

4.24%

  TOTAL EXPENDITURES $ 42,206,625 $ 47,181,279 $ 4,974,654   11.79%
         
         
REVENUE        
  MUNICIPAL $ 6,401,793 $ 9,982,192 $ 3,580,399   55.93%
  SCHOOL DEPARTMENT   1,798,487   2,218,949   420,462   23.38%
  TOTAL REVENUES $ 8,200,280 $ 12,201,141 $ 4,000,861   48.79%
         
         
NET TO TAXES        
  MUNICIPAL $ 6,986,602 $ 7,190,602 $ 204,000  

2.92%

  SCHOOL DEPARTMENT   25,091,933   26,271,063   1,179,130  

4.70%

  OVERLAY   397,318  

-

  (397,318)   -100.00%
  TIF DISTRICT   73,822  

-

  (73,822)   -100.00%
  COUNTY ASSESSMENT   1,456,670   1,518,473   61,803  

4.24%

  TOTAL TAXES TO BE RAISED $ 34,006,345 $ 34,980,138 $ 973,793  

2.86%

         
TAX RATES (Rounded to nearest ¢)        
  MUNICIPAL $ 4.05 $ 4.14 $ 0.09  

2.22%

  SCHOOL DEPARTMENT   14.52   15.12   0.60  

4.13%

  OVERLAY   0.23  

-

  (0.23)   -100.00%
  TIF DISTRICT   0.04  

-

  (0.04)   -100.00%
  COUNTY ASSESSMENT   0.84   0.87   0.03  

3.57%

  TOTAL TAX RATE $ 19.68   20.13   0.45  

2.27%

         
TAX RATE VALUATION BASIS $1,727,964,676 $1,737,964,676 $10,000,000.00 0.58%

 

03:01:29 Item #66-2020            Fiscal Year 2021 Special Fund Budgets – Motion to Set Public Hearing

03:01:40 Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

 

Draft Motion
Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council does hereby schedule a public hearing for Monday, May 4, 2020 at 7:00 p.m. at the Cape Elizabeth Town Hall on the proposed FY 2021 special fund budgets for the Town of Cape Elizabeth, Maine.

 

 

Expenditures

Budget

FY 2019

Actual

FY 2019

Budget

FY 2020

Estimated

FY 2020

Budget

FY 2021

Change

2019 to 2021

% Change
2019 to
2021

Cape Elizabeth Rescue Fund

539,200

529,700

549,917

529,700

-

(549,917)

-100.00%

Cape Elizabeth Sewer Fund

2,161,346

2,012,483

2,190,371

1,964,595

2,249,406

59,035

2.70%

Spurwink Church Fund

10,491

6,859

10,491

7,500

10,491

-

0.00%

Riverside Cemetery Fund

66,589

59,362

60,343

53,726

52,784

(7,559)

-12.53%

Fort William Park CIP Fund

173,246

170,398

290,975

262,566

419,000

128,025

44.00%

Portland Head Light Fund

628,035

654,433

680,741

651,489

703,851

23,110

3.39%

Thomas Jordan Fund

37,035

11,910

37,035

11,910

106,000

68,965

186.22%

Infrastructure Improvement Fund

-

100,000

-

-

-

-

0.00%

Turf Field Fund

-

-

-

-

274,915

274,915

0.00%

Land Acquisition Fund

-

180,874

-

-

-

-

0.00%

Tax Increment Financing Fund

-

25,000

-

-

-

-

0.00%

Senior Citizen Tax Relief
Use of General Fund Carry

75,000

64,407

75,000

79,774

85,000

10,000

13.33%

Forward                                                                                               375,000          -                       2,019,100                                                              1,644,100                                438.43%       

Total Expenditure Budget

3,690,942

3,815,426

4,269,873

3,561,260

5,920,547

1,650,674

38.66%

 

Revenues

 

Cape Elizabeth Rescue Fund

350,000

447,449

325,000

297,324

300,000

(25,000)

-7.69%

Cape Elizabeth Sewer Fund

2,032,300

2,162,398

2,190,372

1,849,504

2,249,406

59,034

2.70%

Spurwink Church Fund

1,200

1,400

10,491

3,302

10,491

-

0.00%

Riverside Cemetery Fund

44,300

74,422

84,000

52,654

84,000

-

0.00%

Fort William Park CIP Fund

199,800

216,700

270,700

216,700

419,000

148,300

54.78%

Portland Head Light Fund

 

 

 

 

 

 

2.27%


 

636,000

708,900

688,200

610,884

703,851

15,651

 

 

Thomas Jordan Fund

 

-

 

46,799

 

37,035

 

53,971

 

106,000

 

68,965

 

186.22%

Infrastructure Improvement Fund

-

82,216

-

64,828

55,000

55,000

0.00%

Turf Field Fund

-

20,000

-

20,000

20,000

20,000

0.00%

Land Acquisition Fund

 

122,914

 

32,914

 

-

0.00%

 

Tax Increment Financing Fund            -                      -                     -                     69,533             69,533                                                              69,533              0.00%           

Total Revenue Budget

3,263,600

3,883,198

3,605,798

3,271,614

4,017,281

411,483

11.41%

 

03:02:30 Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to Cape Elizabeth local government. (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.) Persons wishing to address the council shall indicate their desire using the Raise Hand function of the Zoom meeting. When recognized by the chairman, the speaker shall give his or her name and address or local affiliation, if the affiliation is pertinent.

 

03:02:53 Adjournment

Upcoming Finance Committee Workshops & Budget Meetings:

 

Monday, May 4, 2020
Special Town Council Meeting – Budget Public Hearing
7:00 p.m. Town Council Chamber (televised live) or possibly held as Zoom meeting.

Monday, May 11, 2020
Regular Town Council Meeting – Vote on the FY 2021 Budget
7:00 p.m. Town Council Chamber (televised live) or possibly held as Zoom meeting. Citizen Vote on the School Budget