Cape Elizabeth Town Council Agenda

Monday, February 10, 2020

7:00 p.m. Council Chambers

Cape Elizabeth Town Hall


 

Valerie A. Adams, Chairman Valerie J. Deveraux Jeremy A. Gabrielson James M. "Jamie" Garvin Caitlin R. Jordan Penelope A. Jordan Christopher M. Straw

00:44 Convening of the Meeting by Town Council Chairman Valerie A. Adams

00:48 Roll Call by the Town Clerk

01:06 The Pledge of Allegiance to the Flag

01:28 Town Council Reports and Correspondence

03:29 Finance Committee Report
Dashboard and Financial Reports as of 1/31/2020

Appropriation Control

Expense Distribution

Revenue Control

Revenue Distribution

05:34 Citizen Opportunity for Discussion of Items Not on the Agenda

05:47 Town Manager's Monthly Report

09:19 Review of  Draft Minutes of the meeting held on January 13, 2020.

09:41 Item #30-2020            Bird Dog Roadhouse Liquor  License

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Cape Hospitality Group, LLC DBA Bird Dog Roadhouse is requesting a renewal liquor license at 517 Ocean House Road.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council approves the malt liquor, wine and spirits liquor license for Cape Hospitality Group, LLC DBA Bird Dog Roadhouse located at 517 Ocean House Road.

12:42 Item #31-2020            Town Center Sidewalk– Segment #1

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Stephen Harding, Town Engineer will be present to provide an overview of the project.

The Town will be constructing 3 sections of sidewalks in the town center in 2020 and 2022. Town Center Sidewalk Segment 1 is proposed for construction in 2020. Segment 1 is located on the northern end of the town center, on the east side of Ocean House Road, extending from Cumberland Farms to the Methodist Church. The sidewalks are being designed to match the Town Center standard.

This project is a PACTS Municipal Partnership Initiative (MPI) Agreement between MaineDOT, the Town of Cape Elizabeth and PACTS.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council accepts and appropriates the $90,000 grant from the Portland Area Comprehensive Transportation System – Municipal Partnership Initiative Agreement for the period August 20, 2019 through 2024 for the Town Center Sidewalk – Segment 1 project with the remaining local share to be included in the Fiscal Year 2021 budget.

17:30 Item #32-2020            Fort Williams Group Uses

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Link – Fort Williams Park Committee Draft Minutes January 16, 2020

On January 16, 2020 the Fort Williams Park Committee voted 6-0 on the following group uses at
Fort Williams Park for 2020.


**At the direction of the town council, the Fort Williams Park Committee reviewed the group use fee for Beach to Beacon. The fee has been $25,000 per year however after a lengthy discussion with representation by members of the Beach to Beacon board, the FWPC voted 6-0 to increase the fee to
$27,500. The fee will be revisited in March for years after 2020.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council approves the following 2020 group uses and fees for
Fort Williams Park and recommended 6-0 by the Fort Williams Park Committee on January 16, 2020 as presented.

Cape Elizabeth Little League
2020 Season (Opening 3/24/2020)

Walk to Cure Arthritis Walk
Saturday, May 30, 2020

Cape Elizabeth High School Graduation
Sunday, June 7, 2020

Cape Elizabeth Family Fun Day
Saturday, June 13, 2020 (Rain date June 14)

Beach to Beacon 10K Road Race
Tuesday, July 28 – Saturday, August 1, 2020
Group Use Fee - $27,500**

 

53:57 Item #33-2020            Appointments Committee  Recommendations

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The town council's appointments committee is recommending the following appointments to various town boards and committees. The vacancies were readvertised as they were not filled during the annual appointments process.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council approves the recommendations of the appointments
committee to fill vacancies on town boards and committees. Said terms are effective immediately.

Conservation Committee
Corinne Ketcham, 37 Stone Drive
Unexpired term until December 31, 2020

Christophe-Heijn de Vries, 14 Sweet Fern Road
3-Year term until December 31, 2022

Recycling Committee
Bruce Rayner, 309 Fowler Road
3-Year term until December 31, 2022


56:24 Item #34-2020            Review of Wetland Regulations

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Link Suzanne McGinn's Correspondence

Recommendation #48 of the Comprehensive Plan - Review and update the Resource Protection Permit standards to emphasize avoidance and minimization of wetland alterations.

Suzanne McGinn emailed the town council on January 25, 2020 asking the town council to consider stricter local wetland restrictions for development in Cape Elizabeth where vernal pools are present. Ms. McGinn's request to review stricter wetland regulations is consistent with Recommendation #48 of the 2019 Comprehensive Plan.

The town council will consider whether to refer Recommendation #48 of the 2019 Comprehensive Plan to the ordinance committee for review.

59:15 Item #35-2020            Write-Offs of Uncollectible Real Estate Tax Liens

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The finance director is recommending the write-off of uncollectible real estate tax liens from 1981 – 2016 for an amount of $16,713.15.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council authorizes the Town Treasurer to write-off $16,713.15 in real estate tax liens representing 22 properties for the period 1981 through 2016 as one property's liens having been satisfied and discharged but not taken off the books; one property's tax liens were based on an improper assessment for property outside of the Town and should have been taken off the books; eight tax lots being fractional ownership of a single lot that the Town took possession of and should have been released from the tax records; and 12 properties having been abandoned and which the Town took possession of and should have released the tax liens from the tax records. The map/lots and tax lien amounts are as follows:

U54-017-C-000

$3,758.57

R04-059-E-000

106.92

R01-002-A-000

70.44

R01-002-D-000

676.26

R01-002-E-000

405.77

R01-002-F-000

676.26

R01-002-G-000

120.44

R01-002-H-000

270.49

R01-002-I-000

270.49

R01-002-J-000

270.49

U19-007-000-000

723.28

U23-002-B-000

457.82

U43-035-000-000

1,948.40


U03-096-000-000           142.62
U20-007-C-000               161.60
U29-029-000-000         2,059.48
U29-029-000-000            712.47
U30-007-000-000         1,244.89
U42-001-027-000            680.26
U29-029-A-000               563.28
R04-009-000-000         1,147.29
U29-040-000-000            245.63

 

Total                          $16,713.15

 

01:01:56 Item #36-2020            Hardscape Improvements at Portland Head Light

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Link – Memo from Mitchell & Associates

On October 16, 2019, Item #143-2019, the town council authorized the funding of hardscaping pedestrian improvements at Portland Head Light in an amount not to exceed $90,000 to be provided by the Portland Head Light Fund. The improvements were sent to bid, and the bids received were greater than the estimated $90,000. The town manager is recommending $40,000 be transferred from the unassigned fund balance to the Portland Head Light Fund to pay for the difference in the cost of the project and professional services related to the design, project administration, construction administration, and site inspections.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council authorizes the transfer of $40,000 from the unassigned fund balance to the Portland Head Light Fund to pay for the difference in cost of the previously authorized $90,000 on October 16, 2019 and professional services related to the design, project administration, construction administration and site inspections.

01:08:03 Item #37-2020            Fee Schedule

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

At the town council goal setting workshop on February 3, the council discussed including a review of the fee schedule in the 2020 goals.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council refers the town fee schedule to a future workshop.


01:09:45 Item #38-2020            Annual Evaluation of the Town Manager

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The town council will begin the annual evaluation of the town manager.

Draft Motion:
ORDERED, the Cape Elizabeth Town Council enters into executive session pursuant to 1 MRS §405 6 A to begin the annual evaluation of the town manager.

Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to Cape Elizabeth local government.

Adjournment