Cape Elizabeth Town Council Agenda
Monday, July 9, 2018
7:00 p.m.  Cape Elizabeth Town Hall
Council Chambers

Jessica L. Sullivan, Chairman
James M. "Jamie" Garvin
                Caitlin R. Jordan
Penelope A. Jordan
Sara W. Lennon
Valerie A. Randall
Christopher M. Straw

00:03 Convening by Town Council Chairman Jessica L. Sullivan

00:10 The Pledge of Allegiance to the Flag

00:34 Roll Call by the Town Clerk

01:00 Town Council Reports and Correspondence

04:52 Finance Committee Report
Dashboard and Financial Reports as of 6/30/2018

Appropriation Control
Expense Distribution
Revenue Control
Revenue Distribution

12:23 Citizen Opportunity for Discussion of Items Not on the Agenda

35:01 Town Manager's Monthly Report
 
39:00  Review of Draft Minutes of June 11, 2018

39:18      Item #100-2018          Consideration of a Standing Renewable Energy Committee

      Link to Ordinance Committee Recommendation

      Tabled from June 11, 2018

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

This item was tabled from the June 11, 2018 town council meeting. The ordinance committee's recommended draft changes are within the packet.

The town council will review the recommendation and determine next steps. Proposed ordinance changes require a public hearing.

49:24 Item #105-2018          Ocean House Pizza – Liquor License Renewal

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Ocean House Pizza at 337 Ocean House Road is requesting approval of the renewal malt and vinous liquor license.

The application has been reviewed by police, fire and code enforcement. There are no concerns to report relating to the application.

Proposed Draft Motion
ORDERED, the Cape Elizabeth Town Council approves the renewal malt and vinous liquor license for CAG Pizza, Inc. DBA Ocean House Pizza located at 337 Ocean House Road as presented.

50:24 Item #106-2018          Request from the Fort Williams Park Foundation for a Change to the By-Laws

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The Fort Williams Park Foundation is seeking town council approval to change the Foundation's by-laws Article IX, Amendments, Section 1(d).

Article IX, Amendments, Section 1(d)
No proposed amendment, alteration, or repeal of these By-Laws, or any provision thereof, shall become effective unless and until approved by the Cape Elizabeth Town Council.

Proposed Change:
Eliminate the Article IX Section 1(d) requirement for town council approval of any change to the by-laws.

The town council will review the request. Members of the Fort Williams Park Foundation will be present to answer questions.

53:55 Item #107-2018          Request from the Fort Williams Park Foundation – Approve the Continued, Multi-Year Ecological restoration of the Cliff Walk Landscape Project at Fort Williams Park

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Members of the Fort Williams Park Foundation will be present to provide an update of the Cliff Walk Landscape project (phase IV of the Arboretum Project), answer questions relating to the request of the Foundation to continue the multi-year ecological restoration of the site, and provide a current project budget and forecast for the next several years of restoration work.

The town council approved the 2017 projects of the Fort Williams Park Foundation on August 14, 2017 for improvements to the Cliff Walk. The council also voted that future plans and projects be reviewed and approved by the town council.

The town council will review the request of the Fort Williams Park Foundation.

01:10:53 Item #108-2018          Conservation Committee Recommendation – Cliff House Beach Interim Management

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The conservation committee is recommending an interim management approach to the Cliff House Beach until further work is completed regarding the dog ordinance.

The town council will review the recommendation and determine next steps, which may include adopting the recommendation.

01:47:28 Item #109-2018          14 Strout Road Tower Overlay District Map Amendment

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

Link to Planning Board Recommendation

On March 12, 2018 the town council referred the request of Tower Specialists, Inc. to the planning board for review and recommendation for a zone change for the existing Tower Overlay District encompassing the entire parcel at 14 Strout Road, Map R05 Lot 024 and a small portion of 341 Spurwink Avenue Map R05 Lot 029.

At the June 25, 2018 meeting the planning board made the following recommendation:
BE IT ORDERED that, based on the plans and facts presented, the Planning Board recommends the 14 Strout Rd Tower Overlay District Zoning Amendment Phase 1 and Phase 2, with the stipulation that the Phase 2 zoning boundary will take effect after the Crowne Castle tower has been removed and not replaced and the property owner provides to the Town of Cape Elizabeth written notification confirming that the tower has been removed and not replaced no later than April 1, 2020.

The town council will review the recommendation and determine next steps. Proposed zoning map changes require a public hearing.

01:55:11 Item #110-2018          Collective Bargaining Agreement – Cape Elizabeth Police Benevolent Association

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The town manager, with town council guidance, on behalf of the Town has been negotiating a collective bargaining agreement between the town and the Cape Elizabeth Police Benevolent Association.

The draft contract is presented for town council review and action. The members of the Association have agreed to the terms.

Proposed Draft Motion
ORDERED, the Cape Elizabeth Town Council approves the three-year collective bargaining agreement between the Town of Cape Elizabeth and the Cape Elizabeth Police Benevolent Association for a term July 1, 2018 – June 30, 2021 as presented.

 

01:57:04 Item #111-2018          Collective Bargaining Agreement – Teamsters Local Union No. 340

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The town manager, with town council guidance, on behalf of the Town has been negotiating a collective bargaining agreement between the town and the Teamsters Local Union No. 340 representing public works employees.

The draft contract is presented for town council review and action. The members of the Teamsters have agreed to the terms.

Proposed Draft Motion
ORDERED, the Cape Elizabeth Town Council approves the three-year collective bargaining agreement between the Town of Cape Elizabeth and the Teamsters Local Union No. 340 for a term July 1, 2018 – June 30, 2021 as presented.

 

01:58:32 Item #112-2018          Year End Budget Shortfalls

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

The overall budget is healthy with the end of the fiscal year on June 30. The charter provides that no department is permitted to exceed its budget without council authorization.

             The following additional appropriation is recommended.

             Recommended Additional Appropriation:
135 Legal and Audit                                                   $48,000
160 Insurance                                                             $5,000
320 Recycling and Refuse Disposal                          $24,000
634 Fitness Center                                                      $3,300
635 Richards Pool Programs                                      $11,000
637 Community Services Youth Prog.                       $10,500
638 Community Services Cape Care                         $18,500
710 Intergovernmental Assessments                          $155

 

02:05:12 Item #113-2018          Proposed Carry Forward Balances

Opportunity for Public Comment (Limited to 15 minutes; 3 minutes per person. Time may be extended by a majority of the town council.)

It is proposed the following carry forward balances be applied as of July 1, 2018.

2018

General Fund Assigned Fund Balances

1102008

Training

 $         1,800

1102016

Records Preservation

 $         1,500

1102088

Computer Maintenance

 $         1,800

1102009

Conferences and Meetings

 $         1,900

1202011

GIS Improvements

 $       20,000

1202019

Code Enforcement Software

 $         8,500

1805010

Debt Service

 $       85,041

2102033

Radio / Pager Maintenance

 $         2,000

2301002

Fire Department Part Time Payroll

 $       20,000

3102039

Pavement Markings

 $       24,500

5205053

Family Fun Day

 $         2,500

5302034

Equipment Maintenance

 $         4,500

6002035

Building Maintenance

 $       19,000

6212035

Community Center Maintenance

 $         6,000

6213006

Community Center Building Supplies

 $         1,100

6214001

Community Center Outlay

 $       81,000

6222035

Richards Pool Maintenance

 $       25,000

6404114

Greenbelt Trails Maintenance

 $       18,300

6452019

Fort Williams Park Tree Planting and Maintenance

 $         4,300

6452035

Fort Williams Park Building Repairs

 $       20,000

6452036

Fort Williams Park Stone Wall Repairs

 $         9,000

6602010

Tree Professional Services

 $       30,000

7154004

Police Cruiser Replacement

 $         7,391

7154009

Roadway and Drainage Repairs

 $     205,500

7154013

Sidewalk Improvements

 $       89,500

7154052

Original Library Building

 $       95,000

7154111

Town Hall Meeting Spaces/Office Spaces Plan

 $     102,540

7154127

Pool Repairs and Improvements

 $       63,800

7154131

Town Center Building Repairs

 $       50,000

7154143

Public Works Building Repairs

 $       95,993

7154147

Police Department Security Upgrades

 $         6,200

7155236

Police Radios

 $         5,000

7155251

Community Center Rental Building Repairs

 $       13,691

7155287

Police Department Computer Replacements

 $         5,000

7155310

Town Hall Main Stairwell Upgrade

 $       61,500

7155316

2019 Comprehensive Plan

 $       15,022

7155317

Park Building Furnace Replacement

 $         6,800

7155318

Fort Williams Park Building Painting

 $       18,981

7155319

Fort Williams Park Building Roof and Siding

 $       21,300

7155321

Spurwink Church ADA Repairs

 $         5,500

7155322

Portland Head Light Heat Pump / Gift Shop

 $       32,500

7155323

Community Services Washroom and Lighting

 $       40,800

7155324

Spurwink River Boardwalk

 $       37,000

7155325

Hill Way and Scott Dyer Road Improvements

 $     250,720

7254454

Pollack Brook Bridge

 $       12,118

8154016

Ottawa Road Phase 3

 $     115,145

8654031

Fort Williams Overflow Parking ADA

 $       15,000

8702035

Portland Head Light Building Maintenance

 $         5,800

General Fund Total

 $  1,765,542

 

02:10:50 Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to Cape Elizabeth local government.

02:11:02      Adjournment