Cape Elizabeth Town Council Agenda

Special Meeting - Monday, May 7, 2018

7:00 p.m. Cape Elizabeth Town Hall

Council Chambers


Jessica L. Sullivan, Chairman
James M. "Jamie" Garvin
Caitlin R. Jordan
Penelope A. Jordan
Sara W. Lennon
Valerie A. Randall
Christopher M. Straw

Convening by Town Council Chairman Jessica L. Sullivan
Pledge Allegiance to the Flag
Roll Call by the Town Clerk

Public Hearing on the Fiscal Year 2019 Budget-
When recognized by the chairman, the speaker shall give his or her name and address or name and local affiliation, if the affiliation if relevant, prior to making other comments. All remarks should be addressed to the
town council and shall be limited to three minutes per person.

Budgets are available on the town's website in the Government/Rules and Regulations/Budget section.

Draft Motions are based on what was set for public hearing. Councilors may make any motion of their choosing. It is recommended that the general fund budget consideration contained in
Item ##71 - 76 be tabled to May 14, 2018. This will enable the school budget to be approved within
30 days of the scheduled June 12, 2018 citizen vote on the school budget. The "within 30 days" is required by Maine statute.

It is recommended the special fund budgets Item ##77 - 85 be voted on this evening.

Item #71-2018 Municipal Budget Approval

Moved by and Seconded by
ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby adopt the municipal budget for Fiscal Year 2019 and hereby makes the following gross appropriations for each listed department.

 

 

Expenditures by Department

Budget FY 2019

 

 

 

110

ADMINISTRATION

$ 619,268

120

ASSESSING/CODES PLANNING

$ 394,897

130

TOWN COUNCIL

$ 500

135

LEGAL AND AUDIT

$ 110,000

140

ELECTIONS

$ 38,576

150

BOARDS AND COMMISSIONS

$ 19,506

530

PUBLIC INFORMATION

$ 65,409

 

Subtotal General Government

$ 1,248,156

160

INSURANCE

$ 108,000

170

EMPLOYEE BENEFITS/HR SUPPORT

$ 1,429,500

180

DEBT SERVICE

$ 1,365,841

520

CONTRIBUTIONS

$ 120,414

710

INTERGOVT. ASSESSMENTS

$ 77,624

 

Subtotal-Nondistributed

$ 3,101,379

210

POLICE DEPARTMENT

$ 1,477,465

215

ANIMAL CONTROL

$ 25,620

220

PUBLIC SAFETY COMMUNICATIONS

$ 192,593

225

WETeam

$ 24,392

230

FIRE DEPARTMENT

$ 460,212

235

FIRE POLICE UNIT

$ 14,204

240

MISC. PUBLIC PROTECTION

$ 160,158

250

EMERGENCY PREPAREDNESS

$ 4,986

 

Subtotal-Public Safety

$ 2,359,630

310

PUBLIC WORKS

$ 1,315,779

320

REFUSE DISPOSAL/RECYCLING

$ 517,068

 

Subtotal-Public Works

$ 1,832,847

410

HUMAN SERVICES

$ 53,995

510

LIBRARY

$ 547,306

600

FACILITIES MANAGEMENT

$ 255,482

610

TOWN HALL

$ 23,141


615

LIBRARY BUILDING

$ 42,328

620

TOWN CENTER FIRE STATION

$ 25,372

621

COMMUNITY CENTER BUILDING

$ 74,950

622

DONALD RICHARDS POOL FACILITY

$ 224,157

630

POLICE STATION

$ 54,616

631

CAPE COTTAGE FIRE STATION

$ 6,735

 

Subtotal-Facilities

$ 706,781

633

COMMUNITY SERVICES ADMINISTRATION

$ 274,363

634

FITNESS CENTER

$ 61,888

635

RICHARDS POOL PROGRAMS

$ 231,724

636

COMMUNITY SVCS ADULT PROGRAMS

$ 119,614

637

COMMUNITY SERVICES YOUTH PROGRAMS

$ 419,799

638

CAPE CARE

$ 138,467

640

PARKS & TOWN LANDS

$ 109,103

641

SCHOOL GROUNDS

$ 170,678

645

FORT WILLIAMS PARK

$ 236,352

660

TREES

$ 25,613

 

Subtotal-Parks and Recreation

$ 1,787,601

715

CAPITAL PROJECTS

$ 741,900

 

Item #72- 2018 School Budget Approval

1. ORDERED: Cost Center Summary. That the Town of Cape Elizabeth appropriate the following:


Regular Instruction

$ 12,268,865

Special Education

$ 3,377,782

Career and Technical Education

$ 0

Other Instruction

$ 886,866

Student and Staff Support

$ 2,626,017

System Administration

$ 763,056

School Administration

$ 1,163,413

Transportation

$ 820,343

Facilities Maintenance

$ 3,180,055

Debt Service

$ 492,050

All Other Expenditures

$ 62,829

Total Appropriations

$ 25,641,276

2. ORDERED: State/Local EPS Funding Allocation. That the Town of Cape Elizabeth appropriate $16,812,487for the total cost of funding public education from kindergarten to grade
12 as described in the Essential Programs and Services Funding Act and that the Town of Cape Elizabeth raise $15,566,076as the Town's contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act in accordance with the Maine Revised Statutes, Title 20-A, section 15688.


Explanation: The Town's contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act is the amount of money determined by state law to be the minimum amount that the Town must raise in order to receive the full amount of state dollars.

3. ORDERED: Non-State Funded Debt Service. That the Town of Cape Elizabeth raise and appropriate $492,050for the annual payments on debt service previously approved by the legislative body for non-state-funded school construction projects, or non-state funded portions of school construction projects in addition to the funds appropriated as the local share of the Town's contribution to the total cost of funding public education from kindergarten to grade 12.

Explanation: Non-state-funded debt service is the amount of money needed for the annual payments
on the Town's long-term debt for major capital school construction projects that are not approved for state subsidy. The bonding of this long-term debt was previously approved by the voters or other legislative body.

4. ORDERED: Food Service Transfer. That the Town of Cape Elizabeth raise and appropriate
$62,829 to transfer to the Food Service Program.

Explanation: Monies raised for Food Service are not to be included in the calculation of the Local Additional Funds article because they are outside of the State's Essential Programs and Services funding model.

5. ORDERED: Additional Local Funds. That the Town of Cape Elizabeth raise and appropriate
$7,751,344 in additional local funds, which exceeds the State's Essential Programs and Services funding model by $7,751,344as required to fund the budget recommended by the school board.

The School Board recommends an appropriation which exceeds the State Essential Program and
Services model for the following reasons:

The state's funding model does not support all of the costs for K-12 education. It includes only those costs considered essential by the state's Essential Programs and Services (EPS) model.

Explanation: The additional local funds are those locally raised funds over and above the Town's local contribution to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act and local amounts raised for the annual payment on non-state-funded debt service that will help achieve the Town's budget for educational programs.

6. ORDERED: Total School Budget Summary. That the Town of Cape Elizabeth authorizes the
School Board to expend $25,641,276for the fiscal year beginning July 1, 2018 and ending June
30, 2019 from the Town's contributions to the total cost of funding public education from kindergarten to grade 12 as described in the Essential Programs and Services Funding Act, non- state-funded school construction projects, additional local funds for school purposes under the Maine Revised Statutes, Title 20-A, section 15690, unexpended balances, tuition receipts, state subsidy and other receipts for the support of schools.

7. ORDERED: Special Funds. That the Town of Cape Elizabeth authorizes the School Board to expend sums as may be received from federal or state grants or programs or other sources during the fiscal year for school purposes, provided that such grants, programs, or other sources do not require the expenditure of other funds not previously appropriated.


8. ORDERED: Changes in Anticipated State Subsidy (50% to reduce taxes/50% to fund balance): That in the event the Town receives more state general purpose aid for education than the
$1,246,411 amount included in the school budget, the Town shall use 50% of the extra amount to reduce the amount of taxes raised for the school budget, and 50% to supplement the school department unassigned fund balance; and that in the event the amount of that state aid is less than the amount included in the school budget, the Town Treasurer shall execute a journal entry in the amount of any shortfall to be debited from.

Item #73-2018 Approval of Cumberland County Assessment

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve for inclusion in the Fiscal Year 2019 budget the assessment from
Cumberland County for 2019 amounting to $1,392,240.

Item #74-2018 Approval of Local Homestead Exemption Funds

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve for inclusion in the Fiscal Year 2019 budget the amount of $300,000 for the local share of homestead exemptions.

Item #75-2018 Property Tax Levy Limit

ORDERED, The Cape Elizabeth Town Council in accordance with Title 30-A MRSA Section 5721-A the Town of Cape Elizabeth hereby increases the property tax levy limit for municipal services to $7,456,365.

Item #76-2018 Proposed FY 2019 General Fund Budget Summary Motion

ORDERED, the Cape Elizabeth Town Council, having held a public hearing on Monday, May 7, 2018, does hereby adopt the General Fund Budget for Fiscal Year 2019 with gross expenditures of
$39,701,890, and gross revenues of $6,800,984 and with the amount of $32,900,906 to be raised from taxation, and to fix Monday, October 1, 2018, and Monday, April 1, 2019 as the dates upon each of which one-half of such tax is due and payable, with interest to accrue upon taxes due and unpaid after each such date at the rate of eight percent (8.00%) per annum. In accordance with 36 M.R.S.A. Section 506, the Tax Collector and Town Treasurer are authorized to accept prepayment or decline prepayment of taxes not yet committed or prior to any due date and pay no interest thereon. In accordance with 36 M.R.S.A. Section 506-A, a taxpayer who pays an amount accepted by the tax collector and town treasurer in excess of that finally assessed shall be repaid the amount of overpayment plus interest from the date of overpayment at the minimum annual rate per annum set by the State of Maine.

 

 

 

 

 

 

 

FY 2018

 

FY 2019

 

$ Change

 

% Change

 

 

BUDGET

 

BUDGET

 

FY 18 to FY 19

 

FY 18 to FY 19

EXPENDITURES

 

 

 

 

 

TOTAL MUNICIPAL

 

$ 12,137,599

 

$ 12,368,374

 

$ 230,775

 

1.9%

 

COUNTY ASSESSMENT

 

$ 1,331,050

 

$ 1,392,240

 

$ 61,190

 

4.6%

 

Local Homestead Exemption

 

$ 375,630

 

$ 300,000

 

$ (75,630)

 

-20.1%

 

SCHOOL DEPARTMENT

 

$ 24,879,013

 

$ 25,641,276

 

$ 762,263

 

3.1%

 

 

$ 38,723,292

 

$ 39,701,890

 

$ 978,598

 

2.5%

 

 

 

 

 

 

REVENUE

 

 

 

 

 

TOTAL MUNICIPAL

 

$ 4,938,670

 

$ 5,032,007

 

$ 93,337

 

1.9%

 

SCHOOL DEPARTMENT

 

$ 3,332,211

 

$ 1,768,977

 

$ (1,563,234)

 

-46.9%

 

TOTAL

 

$ 8,270,881

 

$ 6,800,984

 

$ (1,469,897)

 

-17.8%

 

 

 

 

 

 

NET TO TAXES

 

 

 

 

 

TOWN SERVICES

 

$ 7,198,929

 

$ 7,336,367

 

$ 137,438

 

1.9%

 

Local Homestead Exemption

 

$ 375,630

 

$ 300,000

 

$ (75,630)

 

-20.1%

 

COUNTY ASSESSMENT

 

$ 1,331,050

 

$ 1,392,240

 

$ 61,190

 

4.6%

 

SCHOOL DEPARTMENT

 

$ 21,546,802

 

$ 23,872,299

 

$ 2,325,497

 

10.8%

 

TOTAL

 

$ 30,452,411

 

$ 32,900,906

 

$ 2,448,495

 

8.0%

 

 

 

 

 

TAX RATES (Rounded to nearest
ยข)

 

 

 

 

 

Local Homestead Exemption

 

$ 0.22

 

$ 0.18

 

$ (0.05)

 

-20.6%

 

TOTAL MUNICIPAL

 

$ 4.25

 

$ 4.31

 

$ 0.06

 

1.4%

 

COUNTY ASSESSMENT

 

$ 0.79

 

$ 0.82

 

$ 0.03

 

4.0%

 

SCHOOL DEPARTMENT

 

$ 12.74

 

$ 14.03

 

$ 1.29

 

10.1%

 

TOTAL

 

$ 18.00

 

$ 19.33

 

$ 1.33

 

7.4%

 

 

 

 

 

 

TAX RATE VALUATION BASIS

 

1,692,995,900

 

$ 1,702,025,100

 

$ 9,029,200.00

 

0.5%

 

 

 

 

 

 

 

Item #77-2018 Cape Elizabeth Rescue Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Rescue Fund Budget for Fiscal Year 2019 with approved expenditures of $539,200 and approved revenues of $300,000.

Item #78-2018 Cape Elizabeth Sewer Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Sewer Fund Budget for Fiscal Year 2019 with approved expenditures of $2,030,598 and approved revenues of $2,032,300.


Item #79-2018 Cape Elizabeth Spurwink Church Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Spurwink Church Fund Budget for Fiscal Year 2019 with approved expenditures of $10,491 and approved revenues of $1,200.

Item #80-2018 Cape Elizabeth Riverside Cemetery Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Cape Elizabeth Riverside Cemetery Fund Budget for Fiscal Year 2019 with approved expenditures of $66,589 and approved revenues of $67,000.

Item #81-2018 Portland Head Light Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Portland Head Light Fund Budget for Fiscal Year 2019 with approved expenditures of $628,035 and approved revenues of $636,000.

Item #82-2018 Fort Williams Park Fund

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Fort Williams Park Special Fund Budget for Fiscal Year 2019 with approved expenditures of $173,246 and approved revenues of $199,800.

Item #83-2018 Cape Elizabeth Infrastructure Improvement Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Infrastructure Improvement Fund Budget for Fiscal Year 2019 with approved expenditures of $0 and approved revenues of $0.

Item #84-2018 Thomas Jordan Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Thomas Jordan Fund Budget for Fiscal Year 2019 with approved expenditures of $37,035 and approved revenues of $40,000.

Item #85-2018 Land Acquisition Fund Budget

ORDERED, The Cape Elizabeth Town Council, having held a public hearing on Monday, May 7,
2018 does hereby approve the Land Acquisition Fund Budget for Fiscal Year 2019 with approved expenditures of $167,714 and approved revenues of $112,914.

 

Summary of Items ##77-85: Shown for summary purposes. Operational actions are in above motions.

 

 

Budget

Estimated

Budget

Estimated

Budget

$ Change

% Change

Expenditures

FY 2017

FY 2017

FY 2018

FY 2018

FY 2019

2018 to 2019

2018 to 2019

Cape Elizabeth Rescue Fund

$ 440,936

$ 440,936

$ 447,336

$ 429,161

$ 539,200

$ 91,864

20.5%

Cape Elizabeth Sewer Fund

$ 2,271,587

$ 2,151,587

$ 2,099,300

$ 2,178,559

$ 2,030,598

$ (68,702)

-3.3%

Spurwink Church Fund

$ 9,209

$ 9,209

$ 9,209

$ 7,990

$ 10,491

$ 1,282

13.9%

Riverside Cemetery Fund

$ 55,784

$ 55,784

$ 57,328

$ 54,235

$ 66,589

$ 9,261

16.2%

Fort Williams Park Capital Fund

$ 485,600

$ 44,180

$ 264,135

$ 258,885

$ 173,246

$ (90,889)

-34.4%

Portland Head Light Fund

$ 543,230

$ 543,230

$ 560,643

$ 615,663

$ 628,035

$ 67,392

12.0%

Thomas Jordan Fund

$ 52,035

$ 52,035

$ 52,035

$ 12,035

$ 37,035

$ (15,000)

-28.8%

Infrastructure Improvement Fund

$ -

$ -

$ -

$ -

$ -

$ -

0.0%

Land Acquisition Fund

$ -

$ -

$ -

$ -

$ 167,714

$ 167,714

100.0%

Use of General Fund carry Forwar

d $ 107,000

$ 107,000

$ 317,400

$ 317,400

$ 77,000

$ (240,400)

-75.7%

Total Budget

$ 3,858,381

$ 3,403,961

$ 3,807,386

$ 3,873,928

$ 3,729,908

$ (77,478)

-2.0%

 

 

 

 

 

 

 

 

 

Budget

Estimated

Budget

Estimated

Budget

$ Change

% Change

Revenues

FY 2017

FY 2017

FY 2018

FY 2018

FY 2019

2016 to 2017

2016 to 2017

Cape Elizabeth Rescue Fund

$ 390,000

$ 390,000

$ 390,000

$ 280,000

$ 300,000

$ (90,000)

-23.1%

Cape Elizabeth Sewer Fund

$ 2,000,300

$ 2,000,300

$ 2,028,300

$ 2,040,270

$ 2,032,300

$ 4,000

0.2%

Spurwink Church Fund

$ 4,700

$ 4,700

$ 4,700

$ 900

$ 1,200

$ (3,500)

-74.5%

Riverside Cemetery Fund

$ 44,500

$ 44,500

$ 44,300

$ 69,000

$ 67,000

$ 22,700

51.2%

Fort Williams Park Capital Fund

$ 195,650

$ 195,650

$ 201,355

$ 204,225

$ 199,800

$ (1,555)

-0.8%

Portland Head Light Fund

$ 555,800

$ 555,800

$ 576,000

$ 676,000

$ 636,000

$ 60,000

10.4%

Thomas Jordan Fund

$ 40,000

$ 40,000

$ 40,000

$ 40,000

$ 40,000

$ -

0.0%

Infrastructure Improvement Fund

$ 30,000

$ -

$ -

$ -

$ -

$ -

0.0%

Land Acquisition Fund

$ 32,914

$ 32,914

$ 32,914

$ 32,914

$ 112,914

$ 80,000

243.1%

Total Revenues

$ 3,293,864

$ 3,263,864

$ 3,317,569

$ 3,343,309

$ 3,389,214

$ 71,645

2.2%

 

Adjournment