AGENDA
00:02 Convening by Town Council Chair Katharine N. Ray
00:33 Roll Call by the Town Clerk
00:51 Town Council Reports and Correspondence
02:04 Finance Committee Report: Links to  Financial Dashboard  and  Monthly Financial Reports   
04:03 Citizen Opportunity for Discussion of Items Not on the Agenda
04:25 Town Manager’s Monthly Report
14:36        Review of   Draft Minutes of  April 6, 2015  and April 27, 2015   meetings.  


15:14 Public Hearing on the Fiscal Year 2016 Budget
01:06:36 Item #58-2015
Draft Motions are based on what was set for public hearing.  Councilors may make any motion of their choosing.
Moved by   and Seconded by  
ORDERED, The Cape Elizabeth Town Council, having held a public hearing
on Monday, May 11, 2015 does hereby adopt the municipal budget for
Fiscal Year 2016 and hereby makes the following gross appropriations
for each listed department.
(  yes)   no)


 

Expenditures by Department

 BUDGET

 

 

 FY 2016

110

ADMINISTRATION

576,343

120

ASSESSING/CODES PLANNING

420,488

130

TOWN COUNCIL

500

135

LEGAL AND AUDIT

77,000

140

ELECTIONS

29,790

150

BOARDS AND COMMISSIONS

15,006

530

PUBLIC INFORMATION

56,821

160

INSURANCE

103,000

170

EMPLOYEE BENEFITS

1,179,000

180

DEBT SERVICE

1,185,780

520

CONTRIBUTIONS

48,414

710

INTERGOVT. ASSESSMENTS

31,598

210

POLICE DEPARTMENT

1,293,908

215

ANIMAL CONTROL

24,500

220

PUBLIC SAFETY COMMUNICATIONS

177,548

225

WETeam

24,267

230

FIRE DEPARTMENT

321,871

235

FIRE POLICE UNIT

13,504

240

MISC. PUBLIC PROTECTION

152,409

250

EMERGENCY PREPAREDNESS

4,652

310

PUBLIC WORKS

1,171,046

320

REFUSE DISPOSAL/RECYCLING

487,271

410

HUMAN SERVICES

52,607

510

LIBRARY

535,006

600

FACILITIES MANAGEMENT

212,345

610

TOWN HALL

26,016

615

LIBRARY BUILDING

26,433

620

TOWN CENTER FIRE STATION

26,306

630

POLICE STATION

64,349

635

CAPE COTTAGE FIRE STATION

6,640

640

PARKS & TOWN LANDS

110,938

641

SCHOOL GROUNDS

160,818

645

FORT WILLIAMS PARK

224,383

660

TREES

24,325

715

CAPITAL PROJECTS

950,000

  Grand Total

9,814,882

 
Item # 59-2015    School Budget Approval
Moved by  . and Seconded by     
VOTED:  The Town of Cape Elizabeth hereby agrees to accept the following estimated state and federal funds.
Education
State Education
Subsidy:                         
$2,980,229
Title
IA:                                                   
$40,000
Title
IIA:                                                 
$43,000
Local
Entitlement:                                   
           
$407,000
Food Service State
Subsidy                     
           
$82,500
#1 VOTED:  Cost Center Summary.  That the Town of Cape Elizabeth appropriate $11,087,797 for Regular Instruction; $3,126,818 for Special Education; $55,153 for Career and Technical Education; $832,408 for Other Instruction; $2,287,397 for Student and Staff Support; $719,162 for System Administration; $1,175,259 for School Administration; $754,046 for Transportation; $2,816,590 for Facilities Maintenance; $672,019 for Debt Service; $10,000 for All Other Expenditures.
#2 VOTED:  State/Local EPS Funding Allocation.  That the Town of Cape Elizabeth appropriate $17,343,794.01
for the total cost of funding public education from kindergarten to
grade 12 as described in the Essential Programs and Services Funding
Act and that the Town of Cape Elizabeth raise $14,363,565.34
as the Town’s contribution to the total cost of funding public
education from kindergarten to grade 12 as described in the Essential
Programs and Services Funding Act in accordance with the Maine Revised
Statutes, Title 20-A, section 15688.
Explanation:  The Town’s contribution to the total cost of
funding public education from kindergarten to grade 12 as described in
the Essential Programs and Services Funding Act is the amount of money
determined by state law to be the minimum amount that the Town must
raise in order to receive the full amount of state dollars.

#3 VOTED:  Non-State Funded Debt Service.  That the Town of Cape Elizabeth raise and appropriate $672,019
for the annual payments on debt service previously approved by the
legislative body for non-state-funded school construction projects, or
non-state funded portions of school constructionprojects in addition
to the funds appropriated as the local share of the Town’s contribution
to the total cost of funding public education from kindergarten to
grade 12.
Explanation: Non-state-funded debt service is the amount of money
needed for the annual payments on the Town’s long-term debt for major
capital school construction projects that are not approved for state
subsidy.  The bonding of this long-term debt was previously
approved by the voters or other legislative body.

#4 VOTED:  Additional Local Funds.  That the Town of Cape Elizabeth raise and appropriate $6,079,893 in additional local funds, which exceeds the State’s Essential Programs and Services funding model by $5,676,299 as required to fund the budget recommended by the school board.
The School Board recommends an appropriation which exceeds the State
Essential Program and Services model for the following reasons:
The state’s funding model does not support all of the costs for K-12
education.  It includes only those costs considered essential by
the state’s Essential Programs and Services (EPS) model.
Explanation:  The additional local funds are those locally
raised funds over and above the Town’s local contribution to the total
cost of funding public education from kindergarten to grade 12 as
described in the Essential Programs and Services Funding Act and local
amounts raised for the annual payment on non-state-funded debt service
that will help achieve the Town’s budget for educational programs.

#5 VOTED:  Total School Budget Summary.  That the Town of Cape Elizabeth authorize the School Board to expend $23,536,649.
for the fiscal year beginning July 1, 2015 and ending June 30, 2016
from the Town’s contributions to the total cost of funding public
education from kindergarten to grade 12 as described in the Essential
Programs and Services Funding Act, non-state-funded school construction
projects, additional local funds for school purposes under the Maine
Revised Statutes, Title 20-A, section 15690, unexpended balances,
tuition receipts, state subsidy and other receipts for the support of
schools.
#6 VOTED:  Special Funds.  That the town of Cape Elizabeth hereby appropriates, in addition to the school budget amounting to $23,536,649, the sum of $1,113,000,
said amount being the estimated amount expected to be received as
revenues from the school lunch program, Title IA, Title IIA and Local
Entitlement Funds.  If the actual revenues shall be less than the
appropriated funds, then the appropriation shall be lowered to an
equivalent level.
#7 VOTED:  Additional Unanticipated State School Subsidy.  That
the town of Cape Elizabeth will reduce the additional local
appropriation raised pursuant to Maine Revised Statutes, Title 20-A,
§15690(3) for public schooling by the amount of any unanticipated state
general purpose aid received for the fiscal year beginning July 1,
2015 and ending June 30, 2016.
VOTED:  Special Funds.  That the town of Cape Elizabeth
hereby appropriates, in addition to the school budget amounting to
$23,536,649 the sum of $1,113,000 said amount being the estimated
amount expected to be received as revenues from the school lunch
program, Title IA, Title IIA and Local Entitlement Funds.  If the
actual revenues shall be less than the appropriated funds, then the
appropriation shall be lowered to an equivalent level.
Title
IA:              

                       
$ 40,000
Title
IIA:                                    
$ 43,000
Local
Entitlement:                      
$407,000
Food Service Budget                  $623,000

Total:                              
         $1,113,000
Vote on Item # 59:   (  yes) (  no)
Moved by   and Seconded by  
ORDERED, the Cape Elizabeth Town Council votes to consider Item # 60 through 73 en bloc.
(  yes) (  no)
 
Moved by   and Seconded by  
ORDERED, the Cape Elizabeth Town Council approves Item ## 60 -73 as presented.
(  yes) (  no)
01:53:32 Item # 60-2015    Approval of Cumberland County Assessment 
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve for inclusion in
the Fiscal Year 2016 budget the assessment from Cumberland County for
2015 amounting to $1,171,612.
Item # 61-2015    Approval of Local Homestead Exemption Funds
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve for inclusion in
the Fiscal Year 2016 budget the amount of $199,200 for the local share
of homestead exemptions.
Item # 62-2015    Approval of Community Services Special Funds Budget
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve for inclusion in
the Fiscal Year 2016 General Fund budget the amount of $533,790 for the
local taxation share of the Community Services budget and the full
Community Services budget in the amount of $1,798,139 in authorized
expenditures and estimated revenues of $1,798,139 is hereby
approved. 

Item # 63-2015    Property Tax Levy Limit
ORDERED, The Cape Elizabeth Town Council in accordance with Title
30-A MRSA Section 5721-A the Town of Cape Elizabeth hereby increases
the property tax levy limit for municipal services to the legally
allowed limit of $6,673,274.  The actual property tax levy for
municipal purposes is $6,330,482.
Item # 64-2015 Proposed FY 2016 General Fund Budget Summary Motion 
ORDERED, the Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015, does hereby adopt the General Fund
Budget for Fiscal Year 2016 with gross expenditures of $35,256,133, and
gross revenues of $6,688,129 and with the amount of $28,568,004 to
be raised from taxation, and to fix Thursday, October 1, 2015, and
Friday, April 1, 2016 as the dates upon each of which one-half of such
tax is due and payable, with interest to accrue upon taxes due and
unpaid after each such date at the rate of seven percent (7.00%) per
annum.  In accordance with 36 M.R.S.A. Section 506, the Tax
Collector and Town Treasurer are authorized to accept prepayment or
decline prepayment of taxes not yet committed or prior to any due date
and pay no interest thereon. In accordance with 36 M.R.S.A. Section
506-A, a taxpayer who pays an amount accepted by the tax collector and
town treasurer in excess of that finally assessed shall be repaid the
amount of overpayment plus interest from the date of overpayment at the
minimum annual rate per annum set by the State of Maine.
 





   FY 2015   FY 2016  $ Change % Change
   BUDGET   Proposed   FY 15  to FY 16 FY 15  to FY 16
EXPENDITURES        
TOWN SERVICES  $       9,226,784  $       9,814,882  $           588,098 6.4%
COUNTY ASSESSMENT  $       1,108,992  $       1,171,612  $             62,620 5.6%
SCHOOL DEPARTMENT  $    23,240,174  $    23,536,649  $           296,475 1.3%
COMMUNITY SERVICES  $          465,000  $          533,790  $             68,790 14.8%
Local Homestead Exemption  $          199,200  $          199,200  $                      -   0.0%
   $    34,240,150  $    35,256,133  $        1,015,983 3.0%
         
REVENUE        
TOWN SERVICES  $       3,348,264  $       3,484,400  $           136,136 4.1%
SCHOOL DEPARTMENT  $       3,005,579  $       3,203,729  $           198,150 6.6%
TOTAL  $       6,353,843  $       6,688,129  $           334,286 5.3%
         
NET TO TAXES        
TOWN  SERVICES  $       5,878,520  $       6,330,482  $           451,962 7.7%
COUNTY ASSESSMENT  $       1,108,992  $       1,171,612  $             62,620 5.6%
SCHOOL DEPARTMENT  $    20,234,595  $    20,332,920  $             98,325 0.5%
COMMUNITY SERVICES  $          465,000  $          533,790  $             68,790 14.8%
Local Homestead Exemption  $          199,200  $          199,200  $                      -   0.0%
TOTAL  $    27,886,307  $    28,568,004  $           681,697 2.4%
         
TAX RATES (Rounded to nearest ¢)        
TOWN SERVICES  $                 3.54  $                 3.79  $                  0.25 7.0%
COUNTY ASSESSMENT  $                 0.67  $                 0.70  $                  0.03 5.3%
SCHOOL DEPARTMENT  $              12.19  $              12.19  $                  0.00 0.0%
COMMUNITY SERVICES  $                 0.28  $                 0.32  $                  0.04 14.8%
SUBTOTAL  $              16.68  $              17.00  $                  0.32 1.9%
 Local Homestead Exemption  $                 0.12  $                 0.12  $                      -   0.0%
TOTAL  $              16.80  $              17.12  $                  0.32 1.9%
       $                      -    
TAX RATE VALUATION BASIS   1,660,000,000   1,668,000,000  $  8,000,000.00 0.5%
 
Item# 65-2015            Cape Elizabeth Rescue Fund Budget   
 
ORDERED, The Cape Elizabeth Town Council, having held a public hearing
on Monday, May 11, 2015 does hereby approve the Cape Elizabeth Rescue
Fund Budget for Fiscal Year 2016 with approved expenditures of $340,177
and approved revenues of $360,000.
Item# 66-2015           Cape Elizabeth Sewer Fund Budget    
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Cape Elizabeth
Sewer Fund Budget for Fiscal Year 2016 with approved expenditures of
$1,904,798 and approved revenues of $1,955,300.

 
Item# 67-2015           Cape Elizabeth Spurwink Church Fund Budget
    
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Cape Elizabeth
Spurwink Church Fund Budget for Fiscal Year 2016 with approved
expenditures of $9,209 and approved revenues of $4,700.
Item# 68-2015  
         Cape Elizabeth
Riverside Cemetery Fund Budget    

ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Cape Elizabeth
Riverside Cemetery Fund Budget for Fiscal Year 2016 with approved
expenditures of $54,019 and approved revenues of $44,500.
Item# 69-2015           Portland Head Light Fund Budget
  
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Portland Head
Light Fund Budget for Fiscal Year 2016 with approved expenditures of
$545,330 and approved revenues of $547,200.
Item# 70-2015           Fort Williams Park Fund
    
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Fort Williams
Park Special Fund Budget for Fiscal Year 2016 with approved
expenditures of $69,010 and approved revenues of $173,550.
Item#
71-2015           Cape
Elizabeth Infrastructure Improvement Fund Budget 

 
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Infrastructure
Improvement Fund Budget for Fiscal Year 2016 with approved expenditures
of $0 and approved revenues of $30,000.
Item# 72-2015           Thomas Jordan Fund Budget 
 
ORDERED, The Cape Elizabeth Town Council, having held a public
hearing on Monday, May 11, 2015 does hereby approve the Thomas Jordan
Fund Budget for Fiscal Year 2016 with approved expenditures of $35,535
and approved revenues of $40,000.
Item# 73-2015           Land Acquisition Fund Budget 
 
ORDERED, The Cape Elizabeth Town Council, having held a public hearing
on Monday, May 11, 2015 does hereby approve the Thomas Jordan Fund
Budget for Fiscal Year 2016 with approved expenditures of $0 and
approved revenues of $32,014.

Summary of Items # 65-73:  Shown for summary purposes.  Operational actions are in above motions.











Actual Budget Actual Budget Estimated Budget $ Change % Change
Expenditures FY 2013 FY 2014 FY 2014 FY 2015 FY 2015 FY 2016 FY  15 to FY  16 FY  15 to   16
Cape Elizabeth Rescue Fund   $            229,683  $           267,318  $            239,227  $   274,207  $   274,207  $   340,177  $              65,970 24.1%
Cape Elizabeth Sewer Fund  $         1,827,026  $        2,163,963  $         1,857,370  $1,853,424  $1,756,468  $1,904,798  $              51,374 2.8%
Spurwink Church Fund  $               7,735  $             10,847  $               6,194  $      9,209  $      9,209  $      9,209  $                     -   0.0%
Riverside Cemetery Fund  $             63,064  $             52,640  $             45,693  $     54,520  $     52,663  $     54,019  $                 (501) -0.9%
Fort Williams Park Capital Fund  $            206,807  $           169,950  $            159,472  $     96,305  $     66,305  $     69,010  $             (27,295) -28.3%
Portland Head Light Fund  $            461,655  $           544,061  $            568,816  $   541,406  $   541,506  $   545,330  $                3,924 0.7%
Thomas Jordan Fund  $             22,688  $             35,535  $             24,201  $     35,535  $     35,535  $     35,535  $                     -   0.0%
Infrastructure Improvement Fund   $             13,040  $           100,000  $             25,763  $           -    $           -    $           -  
Land Acquisition Fund   $            150,000  $                   -    $               8,142  $           -    $           -  
Total Budget  $         2,981,698  $        3,344,314  $         2,934,878  $2,864,606  $2,735,893  $2,958,078  $              93,472 3.3%
FY 2013 FY 2014 FY 2014 FY 2015 Estimated Budget $ Change % Change
Revenues  Actual Revenues Estimated Budget FY 2015 FY 2016 FY  15 to FY  16 FY  15 to   16
Cape Elizabeth Rescue Fund   $            241,265  $           260,000  $            253,091  $   270,000  $   270,000  $   360,000  $              90,000 33.3%
Cape Elizabeth Sewer Fund  $         1,827,026  $        1,850,300  $         1,991,608  $1,850,300  $1,850,300  $1,955,300  $            105,000 5.7%
Spurwink Church Fund  $               7,430  $              4,700  $               3,711  $      4,700  $      4,700  $      4,700  $                     -   0.0%
Riverside Cemetery Fund  $             51,984  $             44,500  $             43,650  $     44,500  $     44,500  $     44,500  $                     -   0.0%
Fort Williams Park Capital Fund  $            151,161  $           154,000  $            169,137  $   161,400  $   161,400  $   173,550  $              12,150 7.5%
Portland Head Light Fund  $            572,621  $           547,200  $            564,212  $   547,200  $   547,200  $   547,200  $                     -   0.0%
Thomas Jordan Fund  $             88,240  $             60,000  $            112,238  $     40,000  $     40,000  $     40,000  $                     -   0.0%
Infrastructure Improvement Fund   $             36,114  $             24,000  $             47,717  $     30,000  $     30,000  $     30,000  $                     -   0.0%
Land Acquisition Fund   $               9,368  $             16,457  $             16,710  $     32,914  $     32,914  $     32,914  $                     -   0.0%
Total Revenues  $         2,985,209  $        2,961,157  $         3,202,074  $2,981,014  $2,981,014  $3,188,164  $            207,150 6.9%
Fund Balance 6/30/2014 FY 15 Change FY 2016 Change Proj. 6/30/16
Cape Elizabeth Rescue Fund   $            255,836  $             13,864  $             19,823  $   289,523
Cape Elizabeth Sewer Fund  $         1,348,972  $           134,238  $             50,502  $1,533,712
Spurwink Church Fund  $             31,620  $             (2,483)  $              (4,509)  $     24,628
Riverside Cemetery Fund  $            331,363  $             (2,043)  $              (9,519)  $   319,801
Fort Williams Park Capital Fund  $            132,927  $              9,665  $            104,540  $   247,132
Portland Head Light Fund  $            617,233  $             (4,604)  $               1,870  $   614,499
Thomas Jordan Fund  $         1,040,127  $             88,037  $               4,465  $1,132,629
Infrastructure Improvement Fund   $            113,130  $             21,954  $             30,000  $   165,084
Land Acquisition Fund   $             81,315  $              8,568  $             32,914  $   122,797
 $         3,952,523  $           267,196  $            230,086  $4,449,805

12:00 Item # 74         Approval of Use of  Gull Crest Property for Boy Scout Camporee
The Conservation Commission has recommended the approval of a request from
Boy Scout Troop 30 to host a camporee at Gull Crest Farm on October
23-26, 2015  or the alternate dates of October 16-18, 2015. 
   
01:54:47 Item # 75         Proposed Zoning Amendment  
Councilor Grennon is proposing the following referral to the planning board:
One of the 2014 Town Council Goals is to "review the speed limit
in the town center and other unaddressed issues arising from the Town
Center Planning Committee." The Town Council has already authorized
inquiries into the speed limit and most of the 7 Town Center Plan
recommendations are in various stages of implementation. Recommendation
#4 needs to be referred to the Planning Board to begin implementation.
Background
The Town Center Plan includes 7 recommendations. Recommendation #4 relates to the goal of "Gathering Places," which follows:
Gathering Places. Create a town green and encourage
small commercial establishments (such as coffee shops or restaurants)
that provide opportunities for community members to come together.
Current Town Center Zoning requires that new construction be built
within 25'-35' of the road. This requirement creates a pedestrian space
between the road and the building. Other requirements encourage
property owners to make this space pedestrian friendly by building a
sidewalk, landscaping, lighting and other landscaping features such as a
courtyard or benches. While the minimum/maximum building setback
promotes a pedestrian friendly town center, it also prohibits the
village green concept development proposed.
Recommendation four suggests that the town consider a Zoning
Ordinance amendment that modifies the minimum/maximum building setback
when a village green will be created. A draft text amendment is
included in the Town Center Plan to begin the discussion.
Recommendation
The Town Council should refer to the Planning Board the sample text
amendment to modify the Town Center minimum/maximum  setback
requirement when a village green is proposed. The Planning Board should
begin with the amendment draft included as Appendix H of the Town
Center Plan, revise it as needed, and make a recommendation to the Town
Council.
Appendix H
Sample Zoning Ordinance Text Amendment

This ordinance amendment is a rough draft prepared for illustrative
purposes and will need to be fine-tuned as part of the Zoning Ordinance
amendment process.
Sec. 19-6-4. TOWN CENTER DISTRICT (TC)
D. Standards
2.  The following Space and Bulk Standards shall apply:
MINIMUM SETBACKS
(5)  All other uses             (c) Front yard setback  Minimum 25 ft.
Maximum 35 ft.
The Planning Board may allow some flexibility in applying
this setback when the overall development includes a public village
green and the proposed structure will front on or serve to frame the
village green.

01:58:17 Item # 76    Approval of Warrant   for Vote on School Budget
TOWN OF CAPE ELIZABETH
SCHOOL BUDGET VALIDATION REFERENDUM
WARRANT
TUESDAY, JUNE 9, 2015
County of Cumberland, ss.
To Neil R. Williams, a constable of Cape Elizabeth.  You are
hereby directed to notify the voters of Cape Elizabeth of the election
described in the warrant.
School Budget Validation Referendum
YES           Do you
favor approving the Town of Cape Elizabeth school budget for the
upcoming
NO           
school year that was adopted at the latest school budget meeting of the
Town Council?
The following is a non-binding expression of opinion for the consideration of the School Board and Town Council.
I find the school budget adopted at the May 11, 2015 Town Council’s school budget meeting to be:
TOO HIGH
ACCEPTABLE
TOO LOW
Election to be held on Tuesday, June 9, 2015, at the Cape Elizabeth High School Gymnasium.
Polls open at 7:00 a.m. and Close at 8:00 p.m.
Absentee Ballot Processing:
Absentee ballots will be processed on Election Day, on the hour every
hour until close, beginning at 7:00 a.m.  The Cape Elizabeth
Town Democratic Committee, the Cape Elizabeth Town Republican Committee
and State Green Independent Party have also been notified, in writing,
of the absentee ballot process. 
The Registrar of Voters is available to accept new registrations and
corrections to the voter list on Election Day at the polls and prior to
Election Day at Town Hall, 320 Ocean House Road.  Town Hall is
open Mondays 7:30 a.m. - 5:00 p.m. and Tuesday - Friday, 7:30 a.m. -
4:00 p.m.  Proof of residency and identity is required.
01:58:52 Item # 77       Approval of Collective Bargaining Agreement   with Cape Elizabeth  Police    Association for the next three years.
Approval is recommended.
02:01:49 Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to Cape Elizabeth local government.
02:03:02Adjournment