Agenda: March 4, 2008
Minutes
AGENDA
The Extra Curricular Committee
Tuesday, March 4, 2008
3:30 PM
Jordan Conference Room
The Extra Curricular Committee shall meet on March 4, 2008 to discuss and
finalize the job description for the Athletic Administrator. Committee members
should bring the copies of the current job description and those from our
neighboring towns (previously provided), for discussion.
CAPE ELIZABETH SCHOOL BOARD
EXTRA CURRICULAR COMMITTEE
April 3, 2007
3:00 P.M.
Jordan Conference Room
Members Present: Alan Hawkins, Pauline Aportria, Sue Weatherbie, Keith
Weatherbie, Jeff Shedd, Peter Cotter, Linda Winker
Absent: Scott Labbe
The Extra Curricular Committee met on April 3, 2007 in the Jordan Conference
Room. Keith Weatherbie provided a brief update on the Hannaford Field
Construction. He had received an email from Andrew Manning of Pinkham and
Greer stating the DEP permit was to be issued and construction of the field
would begin within a week’s time. All other Town approvals had been
received. Further discussions on the scoreboard had taken place and it would
be placed at the south end of the field.
The committee discussed Policy KF –Community Use Of School Facilities.
Based on the recommendations of Drummond and Woodsum, an introductory paragraph
will be added to reflect current local practice. Specific guidelines for
the Hannaford Field have been added to KF-R, Use of Facilities Guidelines.
Copies of the policy and guidelines will be sent to the Policy Committee
for review.
Our discussions continued on Policy DFD-R, Gate Receipts and Admissions
Regulation from our last meeting. Keith contacted other area schools and
found that it is customary to charge gate fees for football, basketball and
ice hockey. With the installation of the turf field, the committee feels
that we should charge a gate fee for night games, weekend or tournament events
at the turf field. Jeff proposed some language for the policy dealing with
the appropriation of the gate fees. The language specifies that gate receipts
shall go first to cover expenses incurred and then disbursing the remaining
funds to the corresponding booster organization for the support of that
particular athletic program. We will continue work on this policy at our
next meeting.
The committee moved on to discussion of JJIG – Evaluation of Coaches.
A copy of the MSMA sample policy JJIBA-Hiring and Evaluation of Coaches was
provided. It was suggested that an introductory paragraph be inserted into
our existing policy from the MSMA sample. Drummond and Woodsum suggested
replacing the “Appeals” language portions of the policy, however,
this is current practice and the committee felt the language should remain
as stated.
The meeting adjourned at 4:30 PM. The next meeting is scheduled for May 1,
2007 at 3:00 p.m. in the Jordan Conference Room.
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