School Board Members

Upcoming Meeting Dates Meeting Agendas -- Regular Business Meeting March 9, 2010 -- Budget Workshop No. 1 - March 15, 2010 Subcommittee Meeting Agendas -- Extracurricular Committee Feb. 4, 2009 -- Finance Committee, Feb. 23, 2010 -- Human Resources Executive Session, Nov. 16, 2009 -- Legislative Group March 12, 2010 -- Policy Committee February 9, 2010 -- Teaching and Learning, Jan. 15, 2010 -- Wellness Committee Sept. 28, 2009 Meeting Minutes (draft) -- Business Meeting Feb. 9, 2010 Subcommittee Meeting Minutes -- Calendar Committee Meeting November 6, 2008 -- Communications Subcommittee Jan. 13, 2010 -- Extracurricular Activities Committee Meeting May 19, 2009 -- Finance Committee Meeting Jan. 28, 2009 -- Strategic Planning Committee, Oct. 27, 2008 -- Human Resources Committee Meeting June 4, 2008 -- Policy Subcommittee Oct. 21, 2009 -- Teaching and Learning Jan. 15, 2010 -- Wellness Committee Sept. 28, 2009 School Board Packets Business Meeting Minutes Archive Schedule of Meetings (2009-2010) TUESDAY, March 9, 2010 Click here to view supporting documents for this meeting Tuesday, March 9, 2010 Cape Elizabeth SCHOOL BOARD Business Meeting 7:00 p.m. - Town Council Chambers AGENDA 1. Adjustments to Agenda 2. Approval of School Board Minutes 3. Comments by Student Representatives 4. Comments from Public On Non-Agenda Items 5. RECOGNITION   a. Middle School Career Fair/volunteers   b. Very Special Arts Contest Winners 6. COMMUNICATIONS     a. Resignation/Retirements    b. NEASC Accreditation 5-year Report (Principal Shedd)    c. Guidance Curriculum Priority Learning Goals    d. CE Employee Health Insurance Committee Final Report    e. Superintendent's Budget Update    7. NEW BUSINESS     a. Consideration to approve concession stand at Hannaford Field.    b. Consideration to approve athletic equipment storage shed, paid for and maintained by CE Little League, at Moulton Field.    c. Consideration to approve second consecutive leave of absence for the 2010-11 school year for Pond Cove staff member, Holly Forsyth.    d. Consideration to approve extra-curricular position recommendations.    e. Consideration to approve Dartmouth Model UN field Trip, April 9-11, 2010.    f. Consideration to approve the execution of a tax-exempt lease purchase agreement for an 8-passenger van with a purchase price of $25,325.     g. Consideration to approve the Superintendent's recommendations for contract renewals for 2010-11 for administrators employed two years of less.          8.  Committee Reports 9.  Public Comment on Agenda Items 10. School Board Agenda Requests 11. Announcements of Upcoming Meetings 12. Adjournment Return to top BUDGET WORKSHOP #1 Monday, March 15, 2010 Cape Elizabeth High School Library Review of the Superintendent’s Proposed Budget 7:00 p.m. - 9:30 p.m. 7:00 p.m. Introduction to evening by Kathy Ray 7:05 p.m. Process of this evening’s discussion by Kathy Ray 7:10 p.m. Overview of the Budget by the Superintendent 7:30 p.m. Review and respond to School Board Questions ~ Superintendent and District Leadership Team 9:10 p.m. Public comments (limited to 15 minutes) 9:25 p.m. Decision on agenda for Thursday, March 18th Return to top DRAFT MINUTES The regular meeting of the School Board was held on Tuesday, February 9, 2010 at 7:00 p.m. inthe Town Hall Council Chambers. School Board members present:Rebecca Millett, ChairKathy Ray, Vice-Chair John Christie David Hillman Mary Townsend M. Kate Williams-Hewitt Linda Winker Student Representative present:Matt Miklavic Julia Springer Alan H. Hawkins, Superintendent of Schools Chairperson Rebecca Millett called the meeting to order at 7:00 p.m. Adjustments to Agenda – Item 7d to be removed from agenda. Approval of School Board Minutes – a) Business Meeting, Tuesday, January 12, 2010 -Ms. Ray made a motion that theminutes for the meeting be approved as presented. Mr. Christie seconded. (Approved 7-0) Comments by Student Representatives – Middle School representatives, Isabel Clarke and Emma Dineen, and High School representatives, Julia Springer and Matt Miklavic, spoke briefly on items of interest from the students’ perspective. Comments from Public On Non-Agenda Items – none RECOGNITION State’s Native American Essay Contest and more Middle School student achievements – Principal Connolly recognized the following students for their award-winning writing in the Native American History and Culture Essay Contest: Deven Roberts and Heather Chase. In another contest, the Southern Maine Writing Projectcompetition, Alexa Carrington won for her personal essay; Lily Jordan won for herpersuasive essay; Hanna Preble and Ethan Murphy won awards for their short stories.Lily Jordan also recently won the Cumberland County spelling bee and will soon represent our area in the Maine State Bee. Noelle Webster – Principal Shedd shared art teacher Richard Rothlisberger’s statementabout the Scholastic Regional Art Award that Noelle won. Ms. Webster thanked the Board for the recognition. HS Speech Team State Championship -Principal Shedd briefly explained theaccomplishments of the students on the Speech Team who had to work doubly hard thisyear to raise the nearly $6,500 in funds necessary to compete and hone their craft. They went on to win the State Championship. The group’s advisor, Mr. Mullin, introduced theteam and some examples of the championship efforts were displayed. 6. COMMUNICATIONS a. Retirements – Superintendent Hawkins announced the following staff retirements,including the announcement of Pond Cove teacher Angela Moore’s medical leave due to the birth of her child earlier this week. Nancy Murphy, High School English teacher Sharon Merrill, High School Guidance Pam Vose, PC & MS Social Worker Gary Record, Middle School math teacher Hayden Atwood, Middle School librarian Janice Small, Pond Cove teacher b. Nurses’ Office Update from Nurse Cindy -Middle School nurse, Cindy Tardif, spokeon behalf of Barbara Cummings, Pond Cove nurse, Paula Harris, and High School nurse,Tatiana Green, to provide a brief overview of the district’s immunization efforts to date.Over 1,000 doses of seasonal vaccine and over 2,000 doses of H1N1 vaccine wereprovided through 5+ district clinics. Ms. Tardif informed the Board that through the efforts of many volunteers, our district has become a model for vaccination efforts. TheUS Centers for Disease Control selected Cape Schools for a visit in January. The CDCwill do further research, using our data, in hopes of helping to explain the reduction ofdisease prevalence experienced. The CDC’s goal will be to investigate how the vaccineworked with the prevalence of the disease; how the disease spread among specific groupsin our school; and review immunization priorities to see what worked and what didn’t. The Maine CDC will later select a limited number of model schools for a more in-depth study on the process and efforts required. c. Superintendent’s Budget Update -Superintendent Hawkins reported that as this year’s budget was frozen, he continued to review any purchase order submitted so that teaching necessities could be fulfilled. Early communications with DOE contacts provided insight that the district’s General Purpose Aid to Education (GPA) would go from $2,571,272 to $1,671,272, a loss of $900,000 in state funding and federal stimulus money for fiscal year2011. The DOE’s February 1 preliminary report instead showed our estimated loss to be$40,031.24. This change was explained by multiple factors, including a 6% decrease in town property valuation, an increase in ARRA stabilization funds in the amount of$233,364, and receipt of some penalty monies as a result of school districts that have notyet consolidated. (If the state removes those penalties, we could expect an additional$110,000 loss.) However, with additional staff contract increases of $650,000, energy and other costs, combined with revenue changes, there will need to be a total of $897,433reduced from our current budget if we were to get to a 0% tax increase for the Superintendent’s Budget for 2010-2011. Mr. Christie asked how the Board might bestassist the superintendent on the development of next year’s budget. The Superintendentresponded that in recent years the Board has provided some initial direction or a dollar amount that might also work within the parameters of the Town, adding that that would be appreciated again this year. Mr. Christie proposed a budget that makes no further cutsto academic programs. Saying that he believed meeting the $897,000 gap throughspending reductions would further erode the quality of education. Mr. Hillman proposed having multiple scenarios presented -for example 0%, 3%, 6% tax increase -to help the Board create value choices. Ms. Townsend agreed that a few scenarios might be helpful.Ms. Millett said that if the majority of the Board wanted to meet to discuss a budgettarget amount, they should contact her and a public meeting would be scheduled.Superintendent Hawkins expressed that time was quickly passing and requested some general target for its creation at this meeting. Ms. Ray expressed discomfort discussing further because a budget target discussion wasn’t on the agenda, and so neither the Board nor the public could be well prepared. Ms. Winker agreed. Mr. Hillman expressed his belief that offering non-binding guidance was appropriate. Superintendent Hawkins said that a public meeting could be scheduled prior to the February 23 workshop. Board consensus was that holding a public meeting on February 23 would be preferred. 7. NEW BUSINESS a. Consideration to approve the Modern and Classical Languages districtcurriculum goals, as presented to the Board at its meting on January 12, 2010 -Ms. Townsend thanked the world language group for their efforts leading up to theinitial presentation and the workshop presentation on January 26, 2010. She stated that goals and reports from each curriculum group would be posted online soon. Ms.Ray requested clarification that if there were any additional expenses associated with the goals being approved that evening, they would be looked at in terms of the overallbudget versus being approved now with the expenses. Ms. Townsend clarified thatonly the goals were to be approved this evening. -Ms. Townsend motioned for approval of the goals as presented. Mr. Hillman seconded. (Approved 7-0) b. Consideration to approve the School Board Goals and the School Board DistrictGoals for 2010 as presented -Ms. Townsend motioned for approval of the Board goals as presented. Mr. Hillman seconded. (Approved 7-0) c. Consideration to approve Board Chair’s signing of a joint resolution seeking fair, equitable and transparent funding of education in Maine -Ms. Millett motioned for approval of the Board Chair’s signing of a joint resolution on behalf of the School Board with any non substantive changes seeking fair, equitable and transparent funding of education in Maine. Mr. Hillman seconded. (Approved 7-0) d. Consideration to approve the Superintendent’s recommendations foradministrator contract renewals for 2010-11 -ITEM REMOVED FROM AGENDA e. Consideration to approve 2009-10 budget adjustment to off set curtailment ofstate funds in the amount of $621,440 and additional expenses in the amount of$318,000 ($939,940 total). -Ms. Ray motioned for approval as set forth in theSuperintendent’s recommendation. Ms. Winker seconded. (Approved 7-0) f. Consideration to approve proposed World Affairs Council trip to BostonUniversity Model UN, February 19-21, 2010 -Principal Shedd spoke briefly to thisitem, which came to fruition at the students’ request only recently. No school funding would be required, as parents of students attended will be paying the costs associated. -Ms. Townsend motioned for approval as presented. Mr. Christie seconded. (Approved 7-0) g. Consideration to approve Cape Elizabeth’s PATHS Part II Budget Costs for2010-11 (A 0% increase from last year.) -Superintendent Hawkins clarified that there is a PATHS Part I budget increase of $3,880.49 (Total $50,122.09). Part I is the cost for our students to participate and the Board has no control over approving. -Ms. Ray motioned for approval. Mr. Winker seconded. (Approved 7-0) Committee Reports – none Public Comment on Agenda Items – none School Board Agenda Requests – none Announcements of Upcoming Meetings -Ms. Millett reminded the audience that all committee meetings agendas and minutes are available on the school web site. On February 23 the Board will be meeting to discuss a budget target amount. Adjournment – Ms. Winker made a motion for adjournment. Ms. Townsend seconded. (Approved 7-0) The meeting was adjourned at 8:39 p.m. Respectfully submitted, Alan H. Hawkins Superintendent of Schools     Return to top  2009 -2010 C.E. School Board Meetings Meetings are regularly scheduled for the first and third Tuesdays each month. November and December meetings vary slightly from that cycle. No meetings are scheduled in July. Date MEETING Type Time Place August 25, 2009 Finance Committee/ Workshop/Business 3:30 p.m. - 6:30 p.m. High School Library September 8, 2009 Regular Business 7:00 p.m. Council Chambers/ Town Hall September 22, 2009 Workshop Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library October 13, 2009 Regular Business 7:00 p.m. Council Chambers/ Town Hall October 27, 2009 Workshop (Topic: Science) Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library November 3, 2009 Regular Business 7:00 p.m. Council Chambers/ Town Hall November 10, 2009 Workshop (Topic: ELA) No Finance Committee 6:50 p.m. High School Library December 1, 2009 Regular Business 7:00 p.m. Council Chambers/ Town Hall December 15, 2009 Workshop (Topic: Cur Workshop Template) Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library January 12, 2010 Regular Business 7:00 p.m. Council Chambers/ Town Hall January 26, 2010 Workshop (Topic: World Language) Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library February 9, 2010 Regular Business 7:00 p.m. Council Chambers/ Town Hall February 23, 2010 Workshop (Topic: Budget) Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library March 9, 2010 Regular Business 7:00 p.m. Council Chambers/ Town Hall March 23, 2010 Workshop (Topic: Guidance)   Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library April 13, 2010 Regular Business 7:00 p.m. Council Chambers/ Town Hall April 27, 2010 Workshop (Topic: Math) Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library May 11, 2010 Regular Business 7:00 p.m. Council Chambers/ Town Hall May 25, 2010 Workshop (Topic: t/b/d) Finance Com begins at 6:30 p.m. 7:00 p.m. High School Library June 8, 2010 Regular Business 7:00 p.m. Council Chambers/ Town Hall Return to top