Cape Elizabeth

Tuesday, November 3, 2009
Cape Elizabeth SCHOOL BOARD
Business Meeting
7:00 p.m. - Town Council Chambers

AGENDA

1. Adjustments to Agenda
2. Approval of School Board Minutes
3. Comments by Student Representatives
4. Comments from Public On Non-Agenda Items

5. RECOGNITION
a. Middle School/President's Council on Physical Fitness
b. High School Government Class/Candidates Nights
c. World Affairs Council/International visitor Leadership presentation
d. Parent-student-teacher conference participation
e. Community/Volunteer Support (book fairs and Fall Festival)
f. Gary Lanoie/ACTEM Conference

6. COMMUNICATIONS
a. Technology Integrators
b. Workshop Update (Science, ELA)
c. Guidance Work
d. Student testing/evaluations and data
e. H1N1 clinic
f. Athletics
g. Finances

7. NEW BUSINESS
a. Consideration of the following job descriptions
Custodian
Head Building Custodian
b. Consideration to approve the following policies for second reading.
* JRA: Student Education Records and Information
* IHBAC: Child Find
f. Consideration to approve the following policies for first reading.
* JICH: Substance Abuse
g. Consideration of the following Middle School co-curricular fee positions
Allison Caruso-Math Team (gr 5-6)
Elizabeth Johnston-Debate

8. Committee Reports
9. Public Comment on Agenda Items
10. School Board Agenda Requests
11. Announcements of Upcoming Meetings
12. Adjournment

Dates to Remember:
Teaching & Learning Committee - November 5, 11:45am, Superintendent's Office
Finance Committee - November 10, 6:30 pm, High School Library
Policy Committee - Wednesday, November 18, 12:15 pm, Wm. Jordan Conf Room (Town Hall)
School Board Workshop - Tuesday, November 10, 7pm, HS Library - Topic: English Language Arts Curriculum
NEXT School Board Regular Meeting - Tuesday, DECEMBER 1 at 7pm in Council Chambers

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DRAFT MINUTES

The regular meeting of the School Board was held on Tuesday, October 13, 2009 at 7:00 p.m. in the Town Hall Council Chambers.

School Board members present:Patricia Brigham, Chair; Karen Burke ;Peter Cotter; Rebecca Millett; Kathy Ray;Mary Townsend;Linda Winker

Student Representatives present:Julia Springer,Matt Miklavic

Alan H. Hawkins, Superintendent of Schools

Chairperson Patricia Brigham called the meeting to order at 7:00 p.m.

1. Adjustments to Agenda – amend item 7c to include co-curricular fee positions

2. Approval of School Board Minutes –

a) Business Meeting, Tuesday, September 8, 2009 -Ms. Winker made a motion that the minutes for the meeting be approved as presented. Ms. Millett seconded. (Approved 7-0)

3. Comments by Student Representatives – Middle School students, Kate Bosworth, Caroline Kelley and Catherine Clark, and High School representatives, Julia Springer and Matt Miklavic, spoke briefly on items of interest from the students’ perspective

Comments from Public On Non-Agenda Items – none

RECOGNITION

2010 National Merit Scholarship Semifinalists and Commended Students – Principal Shedd congratulated those students receiving recognition for their outstanding performance as juniors taking the PSAT.
School Spirit Week – Principal Shedd reported on a very successful spirit week.
High School Student Leadership Program -Principal Shedd briefly explained about the pilot program organized by Jeff Thoreck and himself, in conjunction with Rippleffect.Program goal is to take students from various social circles within the school that have leadership roles or have been identified by staff as having leadership potential, to work on school cultural issues in the long term.

COMMUNICATIONS

Athletics Update – Superintendent Hawkins briefly reported on the fall Booster group meeting. Coaches’ evaluation forms have gone out to student-athletes’ parents. Mr. Thoreck briefly reported on athletic activities as the regular season comes to an end.Winter athletic season begins in mid-November.
Maintenance Department’s Summer Work -Superintendent Hawkins reported briefly on the efforts by the maintenance staff.
Flu Clinics – Superintendent Hawkins reported that almost 50% of students participated in the season flu clinic on September 25. He thanked the many community volunteers andstaff involved. So long as adequate supplies are available, our H1N1 flu clinic isscheduled for October 30.
Let’s Go! Follow-up – Ms. Burke spoke briefly about the recent Let’s Go! presentation. Ms. Millett would like to have the Let’s Go! electronic presentation to share with extracurricular groups.
Principal Connolly reported on the following from the Middle School 1) Marguerite Lawler-Rohner -was accepted into a one-year program, “Museum in your Classroom” through the Museum of Fine Arts in Boston. She will travel to Boston once a month for classes. Her work in this program will directly connect to middle schoolcurriculum in social studies, art, and language arts.2) Terry White -was recently contacted by a junior high school band director in Chandler, Arizona to inform him that their band had selected one of his original pieces,“Past My Bedtime”, to perform at the Midwest International Band and Orchestra Clinic,in December, in Chicago.3) “Text We Can” -committee spearheaded by Ms. Millett’s efforts, recently met theirgoal of raising $60,000 to help bring new textbooks into the middle school. Ms. Millettthanked committee members, Carolyn Flaherty, Anne Ingalls, Kathy Lualdi, Patty Grennon, Laura Stewart, and Hulda Khalidi. Sara Lennon, Ann Gale, Sally Tammaro andPauline Aportria provided additional support to the group’s efforts.
District Adequate Yearly Progress (AYP) Status – Superintendent Hawkins reported briefly on district AYP.
Consolidation Referendum Question -The Superintendent reported that it appears the issue of how the state will continue to fund school districts will remain, even if votersstatewide reject the school consolidation question.
Stimulus Funds -Superintendent Hawkins spoke to stimulus funds and current finances together as they relate to the SY10 and SY11 budgets. $699,000 in stimulus moneypartially off set reduction in state aid for education. Anticipating cut of between $421,000and $800,000 in the current budget year. Might be possible to borrow, or move, stimulusfunds from FY10 into FY11. If that is done, will have to consider how to make up similarstate funding deficit in FY11. It’s possible that further kinds of cuts -programs, people, services -will be required during this school budget year. As FY11 budget is planned,remember that $699,000 in stimulus money was used in FY10 budget. Budget line itemsused with these funds would have been cut. That $699,000 is not money in the currentschool budget. Spending outside of salaries and benefits and specific items critical to classroom instruction, has been frozen. Any co-curricular activities with travel related expenses have also been limited or halted.

i. Current Finances -6h

NEW BUSINESS

Consideration of proposed World Affairs Council Trip to Brown University Approved at prior meeting. Principal Shedd commented that historically the school hascontributed a small amount towards travel expenses. Now, students participating will beresponsible for full amount.
Consideration to approve Middle School co-curricular and athletic fee positions – Superintendent Hawkins presented the following Middle School co-curricular and athletic fee positions for approval:

Cheryl Joys – Student Support Team (SST) member Joe Doane – 8^thgrade boys’ basketball Tony Jones – 7^thgrade boys’ basketball

Ms. Millett made a motion for approval. Ms. Townsend seconded. (Approved 7-0)

c. Consideration to approve High School co-curricular and athletic fee and volunteer positions – Superintendent Hawkins presented the following High School co-curricular and athletic fee positions for approval:

Erin Cavallaro -STP Coordinator (shared)

Ted Jordan -STP Coordinator (shared)

Mary Page -9^thgrade class advisor

Michael Kertes -Robotics

Michael Kertes -Asst Football (volunteer)

Jim Ray -Varsity boys’ Basketball

Aaron Spaulding -JV boys’ basketball

Chris Hayward -Freshman boys’ basketball (Booster funded)

Doug Worthley -Varsity Indoor Track (G&B)

Mary Ann Doss -Asst. Indoor Track

Ben Raymond -Varsity G & B Swimming/Diving

David Croft -Asst. G & B Swimming/Diving

Jason Tremblay -Varsity boys’ ice hockey

Curt Brown -Asst./JV boys’ ice hockey

Eric Wirsing -Asst/JV boys’ ice hockey

John Boucher -Varsity girls’ ice hockey

Shane MacDowell -Varsity Nordic ski

Deven Morrill -Asst. Nordic ski (Booster funded)

Chris Roberts -Varsity girls’ basketball

Margaret Reid -JV girls’ basketball

Mike Bartley -Diving coach

Sarah Ward -Asst. Indoor track

Ms. Millett made a motion for approval of the high school co-curricular and athletic fee positions -with the exception of varsity boys’ basketball coach position. Ms. Townsend seconded. (Approved 7-0)

Ms. Millett made a motion for approval of Jim Ray, varsity boys’ basketball coach. Ms.Townsend seconded. (Approved 6-0; Ms. Ray abstained)

d. Consideration to approve district co-curricular (mentors for teachers) fee positions -

Ms. Millett motioned for approval. Ms. Ray seconded. (Approved 6-1; Cotter) Kim Sturgeon – mentor for Gretchen McCloy Paul Casey – mentor for Tabitha Glanville

e. Consideration to approve the following policies for second reading –

JFABD: Admission of Homeless Students
KBF: Parent Involvement in Title I

-Ms. Millett moved that policies JFABD and KBF be approved, with draft copy notesremoved and inserting the number one (1) in Policy KBF, as presented. Ms. Townsend seconded. (Approved 7-0)

f. Consideration of the following policies for first reading –

• JRA: Student Education Records and Information

•	IHBAC: Child Find
-	Ms. Millett briefly presented each policy. No action required for first reading.
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g.: Proposed resolution for School Board relating to Excise Tax ballot question -Ms. Millett presented the proposed joint resolution for the Town Council and School Board,based on upcoming state referendum ballot question number two. Ms. Millett made a motion for approval. Ms. Townsend seconded. (Approved 7-0)
h.: Proposed resolution for School Board relation to TABOR II ballot question -Ms. Millett presented the proposed joint Town Council and School Board resolution based on upcoming state referendum ballot question number four. Ms. Millett made a motion forapproval. Ms. Ray seconded. (Approved 7-0)
i.: Letter in support for Maine School Board Association’s proposed resolutions to beintroduced at the MSBA Delegate Assembly on October 22, 2009 -Ms. Brighamproposed a motion that the Cape Elizabeth School Board draft a letter in support of thefour MSBA resolutions [TABOR II, Excise Tax reduction, Teacher retirement cost shift,and support for equitable access and funding toward gifted and talented instructionalprograms in Maine schools] which will be voted on at the delegate assembly on October22, 2009. Ms. Millett seconded. (Approved 7-0)

j. Consideration to re-appoint Carolyn Flaherty and Courtney Thoreck as school representatives to the Community Services Advisory Commission. (Note: termsexpire on 12/31/09.) -Ms. Brigham made a motion for approval. Ms. Millett seconded. (Approved 7-0)

Committee Reports – Ms. Burke reminded the audience that all committee minutes are available on the school web site.
Public Comment on Agenda Items – none

School Board Agenda Requests – none

Announcements of Upcoming Meetings -Superintendent Hawkins announced upcoming Board workshop dates and the curriculum subject to be addressed: October 27-Science; November 10 -ELA; December 15 -World Language; January 26 -Guidance; February 23 budget; March 23 -Mathematics; April 27 -Social Studies; May 25 -to be determined. The December 15 workshop will include a new board organizational meeting. The next regularbusiness meeting will be on November 3. This meeting information will be available on theweb site.
Adjournment – Ms. Millett made a motion for adjournment. Ms. Winker seconded. (Approved 7-0)

The meeting was adjourned at 8:55 p.m.

Superintendent of Schools

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Tuesday, November 10, 2009
SCHOOL BOARD MEETING
6:50 p.m. - brief Special Business immediately followed by Workshop Meeting in the Cape Elizabeth High School Library

New Business
1. Consideration of policy for second reading - JICH: Substance Abuse

Workshop Agenda
Presentation of English Language Arts Curriculum -
by Principal Shedd, staff of ELA curriculum committee, and the Teaching and Learning Committee

Adjournment

Monday, November 23, 2009
SCHOOL BOARD
Special Meeting
7:30 -9:30 a.m.
Wm. Jordan Conference Room

AGENDA

1. Discussion of current finances/budget

Adjournment