The Municipal Operations Review Committee will meet on Wednesday, March 10, 6 p.m. in the William H. Jordan Conference Room at Town Hall.. Following the meeting, the committee will hold a public forum at 7 p.m. in the Town Hall chamber.
Agendas:
March 4, 2009
Draft Minutes:
January 14, 2010
Minutes Archive
Committee Membership
Subcommittees
Draft Subcommittee Reports
Municipal Operations Review Committee charge (Word format)
Committee resources
Next meetings, all at 7 p.m in the William H. Jordan Conference Room, Town Hall:
- February 11 (postponed to March 4, 2010)
- March 10
- April 15
- May 19
Draft Agenda
Town of Cape Elizabeth
Municipal Operations Review Committee
Agenda
March 4, 2010
7:00 p.m.
William H. Jordan Conference Room
Cape Elizabeth Town Hall
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DRAFT MINUTES
MORC Minutes 1/14/10
Present: Kersteen, Sherman, Lynch, Bauman, Thompson, Vaillancourt, DeSena, McGovern. Councilor Swift-Kayatta also attended.
Minutes from the last meeting approved.
The Committee heard a summary from the town manager of the 2010 Council Goals. The Goals tie in w/ this committee’s work. The Council will ask all boards and commissions to identify revenue opportunities. The Council plans to respond to all MORC recommendations.
Michael reviewed the new benchmark study he is working on. He has found that the four “out of state” towns are not as comparable as he would have hoped for a variety of reasons. Huge increases in tax receivables in all the communities. This is a work in progress and Glenn urges the Committee to get back to Mike or himself if we have comments.
Subcommittee updates:
General Gov’t subcommittee met again this morning and clarified some issues to be explored for savings. They have prepared a draft set of recommendations. They have not explored the recommendations in detail so more work needs to be done. They hope to be done in a few weeks. Facilities subcommittee has not met over the holidays but will meet before the next meeting. Revenue committee’s two big issues have been embraced by the council as part of their goals: Ft Williams and pay per bag or pay per toss. Should this committee continue to pursue these issues when the Council is actively pursuing these issues?
The Library & Community Services Committee needs to meet w/ Janet Hoskin about Community Services and the pool. All subcommittees should meet before our next meeting.
Bill DeSena brought up his list of Town Charter recommendations. Mike V. suggested “parking” these issues until we are further along in out work. Mike V. wants to put this off until the subcommittee work is complete. Bill DeSena will modify his list of issues and come back to this committee.
The town manager reviewed the 10 Year municipal infrastructure Stewardship Plan. The investment for FY 11 should be 1.8M, but instead it will be $400K and will remain that every year. Even then, the town will have 2.4 million in unmet needs at the end of 10 years. Road overlay- the town should spend 437K/year. The town currently spends 400K / year for roads, maintenance, and equipment replacement – not nearly enough. This is simply maintaining what we have now, which is why it is called a stewardship plan, not a capital improvement plan. There are no improvements. The Council has received this document and acknowledged receipt. Bill DeSena wants to know whether we can “privatize’ any of the things on the Stewardship Plan. Tim’s committee is looking at sharing fire and public safety equipment.
Right to Know – Our meetings, including subcommittees need to provide public notice at all times on the public web site. MAL will send a copy of the right to know law to the Committee. Question whether staff should always be “invited.” All meetings are open, so staff will always be invited.
Next steps: Have the subcommittee worked wrapped up by the March meeting.
Next meetings:
Feb. 11, Mar. 10, April, 15th, May 19th, all meeting to start at 7pm.
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Committee resources
Comprehensive Plan and supporting documents
2008 Recycling/Refuse Studies:
2009 Financial Report
Benchmarks:
Budget:
Personnel Count Feb. 23, 2009 (Excel)
Documents from Jan. 14, 2010 meeting:
- List of Suggestions from Bill DeSena
- Council Goals
- Presentation on the 10 Year Municipal Infrastructure Stewardship Plan
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Subcommittees
General Government
Chair Dick Bauman
Bill DeSena
Dave Sherman
Staff Liaison - Michael McGovern, Town Manager
Next meeting: 7:30 a.m. Tuesday, Jan. 26, 2010, Town Manager's Office, Town Hall, 320 Ocean House Road
Public Safety
Chair Tim Thompson
Penny Jordan
Bill DeSena
Staff Liaison - Neil Williams, Police Chief
Next meeting: 3:30 p.m. Monday, Feb. 22, 2010, Town Manager's Office, Town Hall, 320 Ocean House Road
Public Works
Chair Mary Ann Lynch
Dick Bauman
Penny Jordan
Staff Liaison - Robert Malley, Public Works Director
Next meeting: 8 a.m. Thursday, Feb. 4, 2010, Public Works, Cooper Drive
Cultural/Community Services
Chair Jean Ginn Marvin
Mary Ann Lynch
Mike Vaillancourt
Staff Liaison - Jay Scherma, Library Director
Next meeting: 4 p.m. Monday, Nov. 16, 2009, Thomas Memorial Library Community Room, 6 Scott Dyer Road.
Agenda
Call to order:
1 Introductions
2 Discussion of Committee Charge
3 Discussion of Questions Submitted by Committee
4 Plans for Future of Subcommittee
5 Questions
6 Next Meeting Date
Adjournment:
Facilities/Other
Chair Mike Vaillancourt
Glenn Kersteen
Jean Ginn Marvin
Staff Liaison - Ernie MacVane, Facilities Manager
Next meeting - 4 p.m. Thursday, Jan. 28, 2010, facilities manager's office, Cape Elizabeth High School, 345 Ocean House Road
Revenues
Chair Dave Sherman
Glenn Kersteen
Tim Thompson
Staff Liaison - Matthew Sturgis, Assessor
Next meeting - 7:30 a.m. Thursday, Jan. 28, 2010, Assessing/Codes/Planning Office, second floor Town Hall, 320 Ocean House Road
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Draft Subcommittee Reports (03/02/10)
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