Agendas


Municipal Operations Review Committee

 Agendas:
(none currently available)

Draft Minutes: Oct. 1, 2009

Minutes Archive

Committee Membership

Subcommittees

Municipal Operations Review Committee charge (Word format)

Committee resources

Draft Agenda - none available

 

return to top

DRAFT MINUTES


MinutesMORC100109

Attendance: Kersteen, Bauman, Vaillancourt Lynch, Jordan, Sherman, Thompson, and McGovern. Absent: Marvin

  1. Approved the minutes of the 9/15 meeting, as amended to reflect that Jordan was in attendance, and that the committee had requested an Org chart from the manager.
  2. Mike gave a 10,000 ft overview of the municipal operations.  There was a handout, identifying responsibilities and tasks.
  3. Mike discussed the “One Town” concept.
  4. Mike stated that the town was going out to bid on banking services early in 2010.
  5. Mike provided a description of municipal trust funds, including the Jordan trust, library and the Spurwink trusts.
  6. Mike described the organizational status of the Community Services as a school dept.  He noted that it appears that community services will need increasing subsidies.
  7. The Committee discussed where we go from here. Benchmarking was raised by Mary Ann as a way to focus our evaluation, and Penny was concerned that we always look at the same subset of communities. Dick felt we should look at those operations that cost the town the most $$. Dave Sherman felt we needed to look at revenue, as well. Dave said we should think big: ask what services we can modify or eliminate, and look at revenue opportunities. Penny suggested we look at police Dept consolidation. Mike pointed out that our costs of administration for the police dept are lower than other communities.  Bill DeSena said our mission is to identify what people really want for services. He would like a copy of the Comp Plan.    He said we have maxed out the number of trails and taken too much property off the tax rolls.  Bill really questions the use of the library  - that people get their information now in different ways.  He questions whether we really need this many police.  Tim Thompson said we need to look at what we would save if we contracted out services. Dick Bauman said we should be guided by the latest comp plan, which has a great deal of validity for what people want in this town.  Dick is not interested in looking at modifying the basic town functions.  Mike reported that the municipal operations has had no tax increase for the last two years, and he projects that there will be no tax increase for municipal services for the next three years.
  8. Penny wants to have a continuation of the big picture overview.  Let’s look at financial projections, comp plan, after reviewing this the committee should brainstorm ideas. Mary Ann said the committee should look at the work that has been done before. 
  9. Mike will come up with some towns to benchmark against.
  10.  Glenn urged the committee to send any questions, write them down.
  11.  Mike will provide the committee with the financial plan, a comp plan summary, the 2007 benchmark study, the 5-year projections, and the pay per bag study.  The
  12. The committee adjourned at 9pm.

 

Respectfully submitted.

Mary Ann lynch




return to top

Committee resources

Comprehensive Plan and supporting documents

2008 Recycling/Refuse Studies:

2009 Financial Report

Benchmarks:

Budget:

Personnel Count Feb. 23, 2009 (Excel)



return to top

Subcommittees

General Government
Chair Dick Bauman
Bill DeSena
Dave Sherman
Staff Liaison - Michael McGovern, Town Manager
Next meeting: 7:45 a.m. Monday, Dec. 7, 2009, Town Manager's Office, Town Hall

Public Safety
Chair Tim Thompson
Penny Jordan
Bill DeSena
Staff Liaison - Neil Williams, Police Chief
Next meeting: 2 p.m. Monday, Nov. 12, 2009, Public Safety Building, 325 Ocean House Road

Public Works
Chair Mary Ann Lynch
Dick Bauman
Penny Jordan
Staff Liaison - Robert Malley, Public Works Director

Cultural/Community Services
Chair Jean Ginn Marvin
Mary Ann Lynch
Mike Vaillancourt
Staff Liaison - Jay Scherma, Library Director
Next meeting: 4 p.m. Monday, Nov. 16, 2009, Thomas Memorial Library Community Room, 6 Scott Dyer Road.
Agenda
Call to order:
1 Introductions
2 Discussion of Committee Charge
3 Discussion of Questions Submitted by Committee
4 Plans for Future of Subcommittee
5 Questions
6 Next Meeting Date
Adjournment:



Facilities/Other
Chair Mike Vaillancourt
Glenn Kersteen
Jean Ginn Marvin
Staff Liaison - Ernie MacVane, Facilities Manager

Revenues
Chair Dave Sherman
Glenn Kersteen
Tim Thompson
Staff Liaison - Matthew Sturgis, Assessor
Next meeting - Noon Wednesday, Nov. 11, 2009 at Drummond, Woodsum & MacMahon Attorneys, Marginal Way, Portland.